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Trainee for Admin, Logistics and Events

  • European Endowment for Democracy
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: May 20, 2024
  • European Endowment for Democracy
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: May 20, 2024

DESCRIPTION:

The European Endowment for Democracy (EED) is a grant-giving organisation based in Brussels. EED’s goal is to provide flexible support to democracy activists, complementing other EU and member state democracy support programmes.

EED seeks a trainee for a 12-month traineeship for Administrative, Logistics and Events Support, starting on 1 September 2024.

The trainee will support EED’s reception desk and assist EED’s secretariat in making travel and accommodation arrangements, processing invoices and providing logistical assistance to events.

RESPONSIBILITIES:

  • Sit at the reception desk and welcome visitors to EED;

  • Assist in implementing EED security arrangements and monitoring of EED security cameras;

  • Support the EED secretariat in organising the logistics of missions for EED staff (including booking travel and accommodation of participants);

  • Assist in processing EED invoices, and other support to the EED finance team, as required;

  • Assist in organising the logistics for EED events and engagement with members of the EED community of practice (including travel and accommodation of participants);

  • Assist with events organisation (including arranging room layout, interpretation, catering organising participant lists and welcoming guests, reception duties, etc.);

  • Update EED databases and maintain the EED archive;

  • Draft the minutes of the weekly staff meeting;

  • Assist with other administrative tasks of the EED team.


REQUIREMENTS:

  • Fluency in English and good French;

  • Proficiency in Microsoft and other IT platforms;

  • Prior experience in administrative jobs a plus;

  • The successful candidate should be ready to undergo training to receive an “attestation générale de compétence Agent de gardiennage” before taking up duties.


HOW TO APPLY:

Should you be interested in this position and meet the criteria, please submit your CV (Europass format required), motivation letter (one standard page max) and contact information for two referees. Applications should be made online using the “apply” panel on this page. After successfully submitting your application, you will receive an automatic email confirming receipt of your application. Please no phone calls/emails/letters. Applications will be subjected to pre-employment screening & vetting, including criminal records check. Unfortunately, we cannot respond to every application, therefore only short-listed candidates will be contacted for an interview. The information provided in the applications is subject to EU legislation on protection of personal data and confidentiality of information.

The application deadline is Monday, 20 May 2024 at midnight Brussels time.

BENEFITS:

The contractual relations with the trainee will be regulated by a Convention d'immersion professionnelle (a professional immersion agreement under Belgian Law), which requires all trainees to be less than 30 years old.

The expected level of monthly remuneration is around €1800 net per month, in addition to meal vouchers and the reimbursement of a monthly subscription to Brussels public transport.

For practical reasons, citizenship of an EU Member State or residency in the European Union is a requirement.

  • Planned starting date: 1 September 2024;

  • Work place: EED Secretariat, located in the centre of Brussels, Belgium.

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