- Plan International
- Brussels, Belgium (Remote)
- Full-time
Senior Officer, Executive Office
- Plan International
Brussels, Belgium
Full-time
Published:
Application Deadline: November 16, 2025
- Plan International
Brussels, Belgium
Full-time
Published:
Application Deadline: November 16, 2025
ABOUT ORGANISATION:
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. We won’t stop until we are all equal.
THE OPPORTUNITY:
Plan International’s Executive Office is seeking a Senior Officer to the CEO — a key role within the CEO’s core team, responsible for delivering high-level coordination, operational excellence, and strategic liaison in a dynamic, mission-driven, and politically nuanced global environment.
The Senior Officer will help to enable the CEO to operate at maximum effectiveness by ensuring timely access to strategic briefings, robust follow-up mechanisms, insightful analysis, and decision making support. Responsibilities include engaging with internal and external stakeholders, contributing to agenda development and preparation, synthesising complex information and recommendations, producing high-quality materials for the CEO, and ensuring diligent follow-through on key actions and commitments.
The Senior Officer is focused on real-time execution, intelligence gathering, issue tracking, and stakeholder interface management, enabling the CEO to lead with clarity and impact.
The role works in close partnership with the Chief of Staff and requires excellent judgment, discretion, and a strong grasp of global development and humanitarian dynamics.
Please follow this link for a full role profile; Senior Officer - Executive Office.docx.
ROLE PURPOSE:
The Executive Office at Plan International is looking for a Senior Officer to the CEO. This role will be a core member of the CEO’s executive office, providing high-level coordination, operational support, and critical interface in a fast-paced, politically aware, and mission-driven global environment.
The role is designed to ensure the CEO can operate effectively by having immediate access to high-level briefings, follow-up systems, insights, and analytical support. This includes liaising with internal and external stakeholders, supporting agenda-setting and preparation, synthesising data and recommendations, developing CEO materials and ensuring timely follow-up on key commitments.
The Senior Officer is focused on real-time execution, intelligence gathering, issue tracking, and stakeholder interface management, enabling the CEO to lead with clarity and impact. The role works in close partnership with the Chief of Staff and requires excellent judgment, discretion, and a strong grasp of global development and humanitarian dynamics.
DIMENSIONS OF THE ROLE:
ACCOUNTABILITIES:
CEO Agenda and Engagement Planning
Stakeholder Coordination
Briefing and Decision Support
Executive Office Coordination and Action Tracking
Strategic Internal Contribution
KEY RELATIONSHIPS:
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE:
Essential
Desirable
PLAN INTERNATIONAL’S VALUES IN PRACTICE:
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
PHYSICAL ENVIRONMENT:
LEVEL OF CONTACT WITH CHILDREN:
WHAT WE OFFER:
The Senior Officer will be in close collaboration with the CEO throughout the working day and will travel with them fairly regularly. Although the location of this role can be flexible where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live, the CEO is based in Nairobi, Kenya and therefore it is likely that proximity to the UTC+3 timezone will be most practical for the successful applicant.
Plan International has offices in: Australia, Bangladesh, Belgium, Benin, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Mozambique, Myanmar, Nepal, Niger, Nigeria, Norway, Paraguay, Peru, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Spain, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, United Kingdom, United States, Vietnam, Zambia, Zimbabwe.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
ADDITIONAL INFORMATION:
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. We won’t stop until we are all equal.
THE OPPORTUNITY:
Plan International’s Executive Office is seeking a Senior Officer to the CEO — a key role within the CEO’s core team, responsible for delivering high-level coordination, operational excellence, and strategic liaison in a dynamic, mission-driven, and politically nuanced global environment.
The Senior Officer will help to enable the CEO to operate at maximum effectiveness by ensuring timely access to strategic briefings, robust follow-up mechanisms, insightful analysis, and decision making support. Responsibilities include engaging with internal and external stakeholders, contributing to agenda development and preparation, synthesising complex information and recommendations, producing high-quality materials for the CEO, and ensuring diligent follow-through on key actions and commitments.
The Senior Officer is focused on real-time execution, intelligence gathering, issue tracking, and stakeholder interface management, enabling the CEO to lead with clarity and impact.
The role works in close partnership with the Chief of Staff and requires excellent judgment, discretion, and a strong grasp of global development and humanitarian dynamics.
Please follow this link for a full role profile; Senior Officer - Executive Office.docx.
ROLE PURPOSE:
The Executive Office at Plan International is looking for a Senior Officer to the CEO. This role will be a core member of the CEO’s executive office, providing high-level coordination, operational support, and critical interface in a fast-paced, politically aware, and mission-driven global environment.
The role is designed to ensure the CEO can operate effectively by having immediate access to high-level briefings, follow-up systems, insights, and analytical support. This includes liaising with internal and external stakeholders, supporting agenda-setting and preparation, synthesising data and recommendations, developing CEO materials and ensuring timely follow-up on key commitments.
The Senior Officer is focused on real-time execution, intelligence gathering, issue tracking, and stakeholder interface management, enabling the CEO to lead with clarity and impact. The role works in close partnership with the Chief of Staff and requires excellent judgment, discretion, and a strong grasp of global development and humanitarian dynamics.
DIMENSIONS OF THE ROLE:
- Supports the CEO’s daily functioning through the preparation of briefings, synthesised analyses, and follow-up management;
- Works under the direction of the Chief of Staff to deliver short-term strategic projects or ad hoc priority workstreams;
- Supports high-level convenings, including preparation and output tracking from CEO-chaired forums and bilateral meetings;
- Contributes to the efficiency and smooth operation of the CEO’s front office by working in alignment with the Senior Executive Assistant, Senior Writer, and others in the Executive Office
ACCOUNTABILITIES:
CEO Agenda and Engagement Planning
- Act as a strategic gatekeeper for the CEO’s calendar, working closely with the Senior Executive Assistant to ensure time is aligned with priorities, rhythms are maintained, and follow-up is built in;
- Think ahead on upcoming engagements and visits, proactively proposing relevant readings, political context, and angles to guide the CEO’s positioning;
- Support the Chief of Staff in planning the CEO’s overall engagement strategy, and lead on coordinating the logistics, preparation, and delivery of individual engagements.
Stakeholder Coordination
- Manage and prepare documentation for the CEO for high-level meetings with senior stakeholders, partners, and leadership meetings;
- Attend key CEO meetings and events to capture commitments, key messages, and follow-up actions;
- Coordinate the delivery of agreed outcomes and ensure timely follow-up on commitments;
- Work with the Senior Executive Assistant to schedule follow-ups and ensure actions are reflected in the CEO’s calendar rhythm.
Briefing and Decision Support
- Prepare high-quality briefing notes and talking points for the CEO’s internal and external engagements;
- Coordinate timely inputs from global and regional teams to inform meetings and speaking engagements;
- Conduct rapid desk research and synthesise key insights on emerging issues or CEO requests.
Executive Office Coordination and Action Tracking
- Track CEO action points and ensure timely follow-up with clear ownership and deadlines;
- Monitor coordination needs and suggest improvements to Executive Office systems and workflows;
- Act on priorities emerging from weekly CEO–Leadership Team check-ins, as directed by the Chief of Staff;
- Ensure the CEO is equipped with relevant context and materials ahead of key leadership engagements.
Strategic Internal Contribution
- Contribute to the development of internal materials such as Board reports, dashboards, and performance summaries;
- Coordinate input and data collection for key deliverables linked to CEO priorities;
- Assist the Chief of Staff in mobilising support around urgent priorities or time-sensitive workstreams.
KEY RELATIONSHIPS:
- CEO: Works in close daily alignment with the CEO, supporting priority meetings, engagements and follow-up. Operates with discretion, trust, and responsiveness to the CEO’s immediate needs;
- Chief of Staff: Line manager for the role. Provides strategic direction, prioritisation, and oversight;
- Senior Executive Assistant: Works in close collaboration to ensure logistical, scheduling, and administrative needs are aligned and well-coordinated;
- Senior Writer: Coordinates on inputs needed for CEO speeches and communications; ensures briefings are aligned with messaging;
- Executive Office team: Collaborates with project, communication, and coordination staff to deliver cross-cutting CEO priorities;
- Wider Leadership and Global Functions: Liaises to gather insights, briefing material, and monitor follow-up on action items. Builds strong working relationships across functions, especially with influencing, partnerships, and governance teams, to ensure the CEO’s agenda is informed and supported.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE:
Essential
- Relevant experience in a senior coordination, policy, or executive support role;
- Experience in international development, humanitarian affairs, or global governance;
- Proven ability to operate in a high-pressure, front-office environment with discretion, diplomacy, and professionalism;
- Strong skills in written communication, briefing development, and synthesising complex content for executive audiences;
- Experience working in a complex, multicultural, global organisation or intergovernmental body;
- Ability to manage multiple priorities with tight deadlines and excellent attention to detail;
- Strong interpersonal skills with the ability to liaise effectively with senior leaders and external partners.
Desirable
- Understanding of feminist leadership, anti-racism principles, and values-based leadership behaviour;
- French, Spanish, or Arabic language skills.
PLAN INTERNATIONAL’S VALUES IN PRACTICE:
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
PHYSICAL ENVIRONMENT:
- Typical office environment, frequent travel to other offices.
LEVEL OF CONTACT WITH CHILDREN:
- Low contact: No contact or very low frequency of interaction.
WHAT WE OFFER:
The Senior Officer will be in close collaboration with the CEO throughout the working day and will travel with them fairly regularly. Although the location of this role can be flexible where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live, the CEO is based in Nairobi, Kenya and therefore it is likely that proximity to the UTC+3 timezone will be most practical for the successful applicant.
- Type of Role: Permanent or maximum fixed term contract as per employing office standard terms and conditions;
- Reports to: Chief of Staff;
- Closing Date: Sunday 16th November.
Plan International has offices in: Australia, Bangladesh, Belgium, Benin, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Mozambique, Myanmar, Nepal, Niger, Nigeria, Norway, Paraguay, Peru, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Spain, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, United Kingdom, United States, Vietnam, Zambia, Zimbabwe.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
ADDITIONAL INFORMATION:
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
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