- Uni System
- Brussels, Belgium (Remote)
- Full-time
Senior Administrative Assistant
- Uni System
Brussels, Belgium
Full-time
Published:
- Uni System
Brussels, Belgium
Full-time
Published:
DESCRIPTION:
At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Senior Administrative Assistant to join our UniQue team.
REQUIREMENTS:
EQUITY AND DIVERSITY:
At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.
At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Senior Administrative Assistant to join our UniQue team.
- Provide comprehensive administrative support to the Chief Information Officer;
- Assist in arrangements for travel/in-theatre assignments, including, reserving accommodation where appropriate, submitting security clearances/visit requests, and preparing purchase orders for conference/exhibition fees;
- Assist in organizing meetings, workshops and conferences in accordance with institution's procedures;
- Handle administrative tasks, including venue booking, approvals, invitations, linguistic services, catering quotes, and participant support. Process electronic purchase requests into financial control systems as required;
- Act as a POC for staff requests related to equipment, maintaining and tracking stock for IIT equipment and related assets;
- Prepare correspondence, reports and documents, using word processing, spreadsheet and graphics applications, in accordance with the official document formatting guidelines;
- Prepare and process web formatted information, maintaining content pages in SharePoint portals, and ensuring that information is kept current and up to standard for publication;
- File correspondence and documents in accordance with the institution's procedures and providing assistance in obtaining requested documents;
- Check correspondence between calendars/attendance lists, leave cards and duty travel and keep shared oversight calendars populated and accurate;
- Develop and maintain entries to the relevant information systems, including SharePoint sites, financial, operational and managerial data;
- Produce PowerPoint presentations as required.
REQUIREMENTS:
- At least 4 years of recent experience in administrative work;
- Good knowledge and experience in the use of Microsoft Office packages (SharePoint, Word, Excel, PowerPoint and Access or other database applications) and computer-based tools for maintaining established web pages;
- Ability to take initiative and a flexible approach allowing the individual to respond reliably and competently to changing requirements in a demanding environment;
- Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff;
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing Desirable Experience and Education;
- Prior experience of working in an international environment comprising both military and civilian elements would be an advantage.
EQUITY AND DIVERSITY:
At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.
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