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Purchase Assistant

  • Vandemoortele
Ghent, Belgium
Full-time
Published:
  • Vandemoortele
Ghent, Belgium
Full-time
Published:
Apply now
Together with you, we want to empower you to achieve this mission with us. We value you as a person and actively support you on your professional journey, while caring about your future. Join our big little family and let’s make products for you and the world to love. 

We invite you to join our big little family.

YOUR ROLE:

As a Purchase Assistant Ingredients, you offer full administrative support to the Purchasing Manager Ingredients & buyers for both our Plant-Based Food Solutions and Bakery business lines.

YOUR RESPONSIBILITIES:

  • Input and maintenance of all data in SAP:



  1. You create, manage and maintain all ingredient Info records, Source lists, Price Conditions and contracts for all Bakery & PBFS production sites;

  2. You check the Material Master after creating a new ingredient and communicate any changes;

  3. You create new suppliers and maintain existing Vendor Master Data; 

  4. You ensure a good preparation of the annual vendor rating files for QA by downloading and processing the data in Excel;

  5. You extract a blocked invoice list for all ingredient suppliers and examine each invoice, request a credit note if needed; 

  6. You extract an open contract list and follow up with the ingredient buyers.



  • Start-up and follow-up of new/modified ingredients:



  1. You create and manage official requests through our SAP-CRM system and notify all parties involved when the set-up is complete;

  2. You participate in follow-up meetings with various departments to discuss ongoing issues or any problems, etc; 

  3. You follow up on the necessary administrative matters for the set-up/change of a (new) ingredient (NOVI code for trial order, contact with supplier, follow up on risk & scoop analysis, etc.);

  4. You request and follow up on long-term supplier declarations from the supplier.



  • Point of contact for production sites:



  1. You are the point of contact for problems related to sending out orders, order confirmations & deliveries; and if necessary have invoices drawn up for late deliveries;

  2. You set up transfers between different production sites;

  3. You’re willing to help with all kinds of related questions, e.g. reduction of minimum orders or other logistical issues.



  • General (administrative) support:



  1. You are the owner of the Procurement Ingredients Hub and ensure all price agreements, contract confirmations and other documents are uploaded on Sharepoint and in SAP;

  2. You review supplier contract confirmations and have them corrected if necessary;

  3. You regularly update the purchasing manual on Sharepoint;

  4. You extract data from SAP , powerBI and BW into excel and create relevant views via pivot for the team to support and improve data management within the team.


WHAT IS IN IT FOR YOU:

  • You will join our big little family. Our associates are the beating heart of our company – they bring the flavour to our organisation. We cherish each member, prioritising their well-being and supporting their professional journey;

  • We value you as a person. At Vandemoortele we value each one of our associates and recognise their unique contributions to team successes. You will have flexible working hours and the opportunity to work from home 50% of the time. We also invite you to join our sports and wellbeing activities; 

  • We care for your future and we support your professional journey: We believe in the power of our associates and the value of their actions and support their career aspirations by offering internal mobility and promotional opportunities. We embrace individual ambitions and entrust our associates to take ownership; 

  • We make products for you to love. We are a team of passionate food enthusiasts. In our mission to shape a tasty future we strive to create a wide range of food solutions that connects people, cultures and traditions. You can kickstart your day with a delicious croissant fresh out of the oven and enjoy tasty food in our company restaurant; 

  • Easy to reach. Our HQ is located close to a bus stop and highway exits. Want to come by bike? Lease a bike at Vandemoortele.


REQUIREMENTS:

  • You have a bachelor’s degree and a first relevant work experience;

  • You can work autonomously and like to take initiative in getting things done; 

  • Besides paying attention to details & working in a structured way, you are also stress resistant, pragmatic and proactive; 

  • You are a team player and strong communicator;

  • You have a good knowledge of SAP(-CRM), SharePoint & Excel; 

  • You are fluent in English. Knowledge of Dutch and French is a plus.


Join us in making sweet memories.

HOW TO APPLY:

We look forward to welcoming you to our delicious journey.

Submit your updated CV and compelling cover letter (optional) highlighting your relevant experience and motivation.

For questions or additional information, mail us: louise.dejaeger@vandemoortele.com.
Apply now
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