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Public Affairs Assistant

  • Aliénor
Brussels, Belgium
Full-time
Published:
  • Aliénor
Brussels, Belgium
Full-time
Published:
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: elise.regairaz@alienor.eu


You wish to help us promote sustainable production systems and products in the EU and Belux? You wish to have a positive impact on Europeans’ daily life by helping our clients to get their best practices understood and implemented? We are looking for a new colleague willing to support our work for a true sustainable development – aiming to find a balance between economic development, people’s wellbeing and a responsible natural resources management.

Aliénor:  defending the interest of its clients and employees

Aliénor is a Brussels based public affairs and communication consultancy. Founded in 2013, we are committed to promote the sustainable use of natural resources by giving equal importance to the three pillars of sustainability (economic, social and environmental).

For us, it is just as essential to apply these humanist values internally. With a team of 8 people with an average age of 33, we are a dynamic and growing agency offering opportunities for learning and rapid development. We deal with varied and exciting subjects such as agriculture, aquaculture, circular economy, sustainable mobility, and creative industries, etc.

OUR VISION AND OUR MISSIONS:

We are sincerely attached to our clients’ positions and values and therefore offer them tailor made services: development and implementation of advocacy strategies, legal advice, organisation of events and bilateral meetings, monitoring of developments legislative and political, institutional communication, management of associations and discussion groups, etc. We are also involved in several European research projects for which we are notably in charge of communication and dissemination of results.We work conscientiously, with the aim of always achieving the best result possible. Our objective is to provide reliable and objective information to representatives of public institutions for informed and balanced decisions.

Learn more about Aliénor: https://alienor.eu/

OUR VALUES:

Our team is led by strong values:

Towards our clients

  • Professionalism: Our agency is recognized for offering customised services as well as for its rigor, skills, efficiency, and its constant search for excellence;

  • Trust: We believe in what we defend, and we adhere to our clients’ values. Our goal is to build trust and develop with our clients a long-term relationship based on our quality services and the results obtained;

  • Accessibility: We organise our teams in such a way as to make sure that our clients can reach the people in charge of their file at any time.


Towards our staff

  • Humanism: Our employees well-being is essential to us. We believe that an efficient consultant is a consultant that can balance its professional and private life. And to facilitate this balance, we offer:

    1. dialogue by having an open-door policy;

    2. a comfortable and calm working environment;

    3. loyalty based on reciprocal trust.



  • Team spirit: We put in place tools and internal processes stimulating initiatives and exchanges within the team, thus strengthening its cohesion: work closely with the whole team, weekly team meetings, lunch and learn, team building, training (particularly in self-knowledge, priority management, skills, etc.), celebrations of important moments for the agency and its employees, etc;

  • Support: We put in place tools allowing each of our employees to position themselves and move forward on a progression scale (yearly goal setting meetings and midterm assessment meetings; regular exchanges etc.). In addition, for the sake of transparency, the prospect for internal evolution is explained in a document which structures responsibilities and skills and in particular enlightens employees on the qualities and competences sought as well as the missions entrusted for each function;

  • Consistency: We advocate and apply a principle of consistency which is available at two levels: consistency of the messages promoted by the agency and adherence of our employees to the objectives set by our clients. We only accept files that carry messages and pursue objectives that we fully support.


THE JOB:

The Public Affairs Assistant will provide support to our team, touching upon a broad range of topics and carrying out many and various missions which are essential to ensure that our team maintains and improves our level of excellence.

In particular, our new colleague will have the following missions:

Administrative support

  • Coordinate meetings: managing calendars for small and large groups of people, preparing supporting documents and reports;

  • Contribute to the implementation of projects and tasks for a wide range of clients, from the management of administrative tasks (e.g. update information in databases such as mailing lists) to the coordination with external partners and clients (email and phone exchanges, etc.).


Event coordination and organisation

  • Support the organisation of workshops and external events: coordinate event materials (invitations...) and logistics;

  • Provide technical support for physical and online events: create and handle the creation of online meetings via meeting platforms (Microsoft Teams, Zoom), coordinate with external partners (interpreters, audiovisual technicians, etc.);

  • Provide support during the event: support in the setting up of the meeting, room, etc., welcome guest and attendees and provide help to them;

  • Manage the mailing list for the events and follow up on registration and participation.


Policy and advocacy support

  • Monitor policy developments by compiling relevant information of interest for the different topics of interests for our company and clients;

  • Provide support to the drafting of documents (briefs, reports, etc.);

  • Report outcomes of policy meetings and external events to the rest of the team;

  • Producing and publishing content for online publications (social media, newsletters, website articles).


In consultation with the employee, this position may evolve in the future both in terms of the subjects and type of missions.

EXPERIENCE AND TRAINING:

Required skills

  • Previous professional experience of at least 3 years;

  • Excellent command of English and French both orally and in writing;

  • Proficiency in Office 365 Suite (Outlook, Word, Teams, Excel, PowerPoint);

  • Communication tools (website, online meetings moderation, newsletter production software, social media, etc);

  • Office 365;

  • Good writing skills;

  • Excellent organisational skills, rigorous and strong research skills;

  • Interest in the sectors represented by Aliénor;

  • Interest in EU policy-making and understanding of the functioning of EU institutions.


What is an added value

  • Good knowledge of additional EU languages;

  • Previous experience in management of social media tools and websites;

  • Previous experience in handling office management software tools.


REQUIRED QUALITIES:

  • Be motivated, curious, proactive, flexible, rigorous;

  • Have a team spirit, a positive and constructive state of mind, a desire to progress;

  • Be able to manage different priorities in the given time, have good organisation and great versatility: be able to move quickly from one subject to another and from one type of mission to another;

  • Have good capacities for synthesis;

  • Be able to adapt and listen.


THE OFFER:

Our office is located at the heart of the European quarter.

We have flexible work hours (choice of arrival time until 10:00 a.m. and departure from 4:00 p.m.)

Since the pandemic, we have established a hybrid work model, where the staff can work up to 2 days per week from home.

The salary depends on the level of experience.

Extra legal package

  • Restaurant vouchers worth €8 per worked day;

  • Ecocheques;

  • A mobile phone + subscription;

  • A monthly STIB pass (49 euros);

  • A 5th week of paid vacation offered;

  • An additional day of leave granted for every 3 years of seniority in the company;

  • At least 2 days of training/year on topics such as time management, team communication, public speaking, etc.


HOW TO APPLY: 

Please send your CV and a cover letter in English or French to Elise Regairaz: elise.regairaz@alienor.eu.

Applications will be reviewed on a rolling-basis. Only shortlisted candidates will be contacted.

Selected candidates will be invited to a written test. If positive, the candidate will be invited to an interview, followed by test of behaviour in work situations.
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: elise.regairaz@alienor.eu

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