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    • EHMA - European Health Management Association
    • Brussels, Belgium
    • Full-time

Project Officer

  • EHMA - European Health Management Association
Brussels, Belgium
Full-time
Published:
  • EHMA - European Health Management Association
Brussels, Belgium
Full-time
Published:

ABOUT THE POSITION:

To build excellence in health management we lead initiatives including research projects, working groups, policy and communication campaigns, and events. We are organised in three departments: projects, policy, and operations. The Senior Management and the Management teams provide leadership and support to all departments.

The successful candidate will be part of the Project Department, and work to deliver an outstanding portfolio of European-funded projects that supports effective health management across Europe. They will ensure excellent project and financial management through the timely completion of project deliverables and reports, and effective consortium coordination.

The Project Officer will work in close collaboration with both the Project Team to ensure the completion of all activities for a portfolio of EU-funded projects, and the Policy Team to ensure the inclusion of EHMA’s policy positions in all project deliverables.

The Project Officer will report to the Director of Projects, and will manage interns and volunteers.

KEY RESPONSIBILITIES:

  • Plan, implement and complete all activities and deliverables for a portfolio of European Commission-funded projects;

  • Deliver internal and external technical and financial reporting, as well as forecasting, regular monitoring, and planning of project activities;

  • Contribute to and produce briefings, speaking notes and presentations, content for communication channels, reports, position statements, and white papers in connection with the project portfolio;

  • Maintain excellent relationships with EHMA members, consortium partners and networks to ensure the successful coordination and reach of all efforts;

  • Contribute to proposal writing for funders including philanthropy, the European Commission, institutions and private donors;

  • Represent EHMA and its project portfolio at external conferences and events, undertaking strategic communications, information dissemination, and stakeholder engagement;

  • Ensure reciprocity and cross pollination between all projects and EHMA’s core work on health management.


PERSON DESCRIPTION:

Essential minimum criteria

To perform this job successfully the employee in this position must be able to demonstrate at least functional proficiency in all of the core competencies.

General competencies for all staff

  • Uphold EHMA’s statutes, vision and values;

  • Adhere to EHMA’s policies and procedures;

  • Fluency in English, spoken and written;

  • Provision of outstanding customer service to our members, colleagues, board, and stakeholders;

  • Have a can-do attitude and be solution focussed;

  • Manage and prioritise your workload and ensure deadlines are met;

  • Ability to be flexible with priorities and manage time and multiple tasks;

  • Strong writing and communication skills;

  • Maintain positive and constructive working relationships with all members of the staff team;

  • Undertake relevant professional development activities and training as agreed with your line manager;

  • Maintain confidentiality with sensitive or privileged information, including day-to-day observance of data protection guidelines;

  • Adhere to all internal and external policies and procedures and contribute to their ongoing development;

  • Have regard for personal health and safety and for that of those around you;

  • Ability to travel, predominantly across Europe and sometimes other regions, including one day meetings, overnight and multi-days;

  • Sound knowledge of Microsoft Office and SharePoint.


Project management competencies

  • Excellent project management skills;

  • Sound knowledge of EU-funding frameworks (in particular Horizon 2020, Horizon Europe, Erasmus+, and COSME), the EU project portal, and reporting tools;

  • Good knowledge of EU reporting procedures, and ability to deliver technical and financial project reporting in liaison with colleagues;

  • Ability to manage the relationship with project partners and other external stakeholders;

  • Ability to keep collaborators up to date on project activities;

  • Sound proposal writing skills;

  • Skilled at building project consortia.


Communications competencies

  • Excellent writing skills and ability to develop a range of different outputs, including technical reports, policy briefings, speeches, summaries, meeting notes, etc;

  • Ability to identify and exploit potential projects dissemination opportunities;

  • Have a critical eye in terms of quality, accuracy and meticulous attention to detail;

  • Ability to plan comprehensive communication campaigns, develop compelling policy content and engagement techniques.


Financial competencies

  • Able to work within project budgets;

  • Able to plan and monitor adequate use of resources, including staff time;

  • Able to contributes to the preparation of proposals for funding from external sources;

  • Able to source and recommend suppliers for project activities in line with budget and commissioning contracts.


Leadership competencies

  • Ability to incorporate ethical standards and EHMA’s values as the basis of all interactions with stakeholders;

  • Ability to use individual, team and organisational learning opportunities for personal and professional development;

  • Ability to inspire and foster engagement with colleagues across the organisation;

  • Committed to creating project plans and able to ensure that milestones and deliverables are met in a timely manner;

  • Able to contribute to the development of workplans and budgets;

  • Committed to measure, report and continuously improve organisational performance.


Cultural Competencies

  • Recognise the role of gender, cultural, social, and behavioural factors in the accessibility, availability, acceptability and delivery of all EHMA initiatives.


KNOWLEDGE:

  • Understanding of healthcare management issues, and dedication to continual learning on the topic.


PARTNERSHIP DIMENSIONS:

  • Work with stakeholders, research partners, industry and subject matter experts;

  • Work with European partners as well as agencies internationally.


DESIRABLE CRITERIA

  • Experience working in a European health system;

  • Advanced knowledge of healthcare management;

  • Fluency in other European languages.


JOB PACKAGE AND ELIGIBILITY:

This position is offered according to Belgian national legislation. It is an offer for a full-time position of 38 hours per week with an open-end contract.

For this position, the monthly gross salary ranges between €2,500 and €3,200 depending on experience and qualifications, and will also include benefits such as meal vouchers, financial support towards the use of public transport to work, and complementary pension insurance. The post will combine in-office and remote work, as well as occasional travel. The successful candidate will be supplied with necessary materials to work remotely, as required (e.g., laptop).

All applicants must be qualified, eligible and able to work in Belgium, and are required to be based in Belgium. We are unfortunately not able to provide financial assistance for relocation.

DIVERSITY AND INCLUSION:

We are committed to building an inclusive working environment and we want all our staff to thrive. We value the diversity that every staff member brings to EHMA. We offer a flexible working environment, and reasonable accommodations will be made for people who identify as living with a disability.

We are also committed to reduce to the very minimum (unconscious) bias and make the recruitment process as objective as possible. We assess applications and interviews through a point-based system and candidates are asked the same interview questions. We also offer personal feedback to all applicants who request it.

APPLICATION:

Applications are received only through our website at: EHMA Project Officer vacancy. At the end of that page, you will find the APPLY NOW button.

To apply, please have ready the following documents in one single attachment, with its filename: LASTNAME_FIRSTNAME_ProjectOfficer

  • Your CV (maximum 3 pages);

  • A motivation letter (maximum 2 pages). In your motivation letter please explain why you are applying for this position and how your experience responds to the profile requirements. Please also detail your salary and benefits expectation and the reasons for your request.


No other attachments are required and we ask you not to include any additional information at this stage.

Please note that applications that do not follow the above instructions will be disregarded.

We will assess applications and conduct interviews on a rolling basis; therefore we encourage applicants to apply as soon as possible.
We expect the successful candidate to start as soon as possible.

For further information please email the Director of Project, Ms Laurene Mathey at laurene.mathey@ehma.org
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