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    • European Health Management Association
    • Brussels, Belgium
    • Full-time

Policy Officer

  • European Health Management Association
Brussels, Belgium
Full-time
Published:
Application Deadline: February 29, 2024
  • European Health Management Association
Brussels, Belgium
Full-time
Published:
Application Deadline: February 29, 2024

ABOUT EHMA:

The European Health Management Association (EHMA) is the only membership association in Europe that brings together the full health ecosystem of health managers, informal and formal caregivers, patients, legislators, educators, policy makers and regulators, public health experts, researchers, health insurance experts, and industry. We coordinate projects, events and initiatives aimed at creating a clear health vision and alignment strategy, as well as lay down the organisational, societal and technological conditions to achieve optimal health outcomes for individual patients and the entire community. There are currently 15 highly-skilled colleagues in the office contributing to an active, diverse and dynamic work environment. You can read about our work at www.ehma.org

ABOUT THE POSITION:

To build excellence in health management we lead initiatives including research projects, working groups, policy and communication campaigns, and events. We are organised in three departments: projects, policy, and operations. The Senior Management and the Management teams provide leadership and support to all departments.

Following the award of several new projects due to start in late 2023 and early 2024, EHMA is looking for a Policy Officer to be part of the Project Department. The Policy Officer will work across the organisation to ensure the provision of policy inputs into the overall portfolio of EHMA work, including our events, trainings, annual conference, communication campaigns, and project work. They will deliver an outstanding portfolio of policy activities, and proactively engage with our diversity of audiences to ensure that challenges in health management are properly addressed at a national and European level.

The Policy Officer will work with both the Policy Team to ensure the implementation of EHMA’s policy strategy; and the Project Team to ensure the completion of all activities and deliverables for a portfolio of European Commission- and privately-funded projects.

The Policy Officer will report to the Head of Policy, and will manage interns and volunteers.

KEY RESPONSIBILITIES:

  • Support the production and implementation of the policy strategy for the organisation, including identification of trending topics in health management, and key outputs of project work and other EHMA initiatives;

  • Plan, implement and complete all activities and deliverables for a portfolio of European Commission- and privately-funded projects;

  • Ensure the provision of policy inputs into the overall portfolio of EHMA work, including our events, trainings, annual conference, communication campaigns, and project work;

  • Produce briefings, speaking notes and presentations, content for communication channels, advocacy campaigns, policy briefs, reports, position statements, and white papers;

  • Coordinate consultation groups, working groups, and represent EHMA at external conferences and meetings;

  • Conduct stakeholders mapping, surveys, and consultations, and maintain excellent relationships with partners and networks to ensure the overall coordination of policy and dissemination efforts;

  • Contribute to proposal writing for funders including philanthropy, the European Commission, institutions, private donors, agencies and companies.


PERSON DESCRIPTION:

Essential Minimum Criteria

To perform this job successfully the employee in this position must be able to demonstrate at least functional proficiency in all of the core competencies.

General competencies for all staff

  • Uphold EHMA’s statutes, vision and values;

  • Adhere to EHMA’s policies and procedures;

  • Fluency in English, spoken and written;

  • Provision of outstanding customer service to our members, colleagues, board, and stakeholders;

  • Have a can-do attitude and be solution focussed;

  • Manage and prioritise your workload and ensure deadlines are met;

  • Ability to be flexible with priorities and manage time and multiple tasks;

  • Strong writing and communication skills;

  • Maintain positive and constructive working relationships with all members of the staff team;

  • Undertake relevant professional development activities and training as agreed with your line manager;

  • Maintain confidentiality with sensitive or privileged information, including day-to-day observance of data protection guidelines;

  • Adhere to all internal and external policies and procedures and contribute to their ongoing development;

  • Have regard for personal health and safety and for that of those around you;

  • Ability to travel, predominantly across Europe and sometimes other regions, including one day meetings, overnight and multi-days;

  • Sound knowledge of Microsoft Office and SharePoint.


Policy competencies

  • Sound knowledge of EU institutions and their decision-making processes;

  • Excellent knowledge of global trends in health management;

  • Ability to produce advocacy materials and develop mechanisms to share and manage advocacy information and knowledge;

  • Committed to develop and build strong networks of institutional and other partners;

  • Ability to identify, process and analyse relevant information from multiple sources;

  • Ability to monitor the outputs and impacts of EHMA policy initiatives.


Communications competencies

  • Excellent writing skills and ability to develop a range of different outputs, including technical reports, policy briefings, speeches, summaries, meeting notes, etc;

  • Have a critical eye in terms of quality, accuracy and meticulous attention to detail;

  • Ability to plan comprehensive communication campaigns, develop compelling policy content and engagement techniques;

  • Ability to identify and exploit potential policy opportunities;

  • Knowledge and use of social media and newsletters for policy campaigns.


Project management competencies

  • Advanced project management skills;

  • Ability to write effective proposals;

  • Productive engagement and building of project consortia;

  • Ability to building project consortia and productively engage with project partners and other external stakeholders;

  • Ability to keep collaborators up to date on project activities.


Financial competencies

  • Able to manage and work within project budgets;

  • Able to contributes to the preparation of proposals for funding from external sources;

  • Able to source and recommend suppliers for policy activities in line with budget and commissioning contracts.


Leadership

  • Ability to incorporate ethical standards and EHMA’s values as the basis of all interactions with stakeholders;

  • Ability to use individual, team and organisational learning opportunities for personal and professional development;

  • Ability to inspire and foster engagement with colleagues across the organisation;

  • Committed to creating project plans and able to ensure that milestones and deliverables are met in a timely manner;

  • Able to contribute to the development of workplans and budgets;

  • Committed to measure, report and continuously improve organisational performance.


Cultural Competencies

  • Recognise the role of gender, cultural, social, and behavioural factors in the accessibility, availability, acceptability and delivery of all EHMA initiatives.


KNOWLEDGE

  • Excellent understanding of healthcare management issues;

  • Excellent understanding of EU Institution structures, policies and decision-making processes.


PARTNERSHIP DIMENSIONS

  • Work with stakeholders, research partners, industry and subject matter experts;

  • Work with European partners as well as agencies internationally.


DESIRABLE CRITERIA

  • Experience working in a European health system;

  • Knowledge and expertise in EU funding opportunities for health organisations;

  • Fluency in other European languages.


JOB PACKAGE AND ELIGIBILITY:

This position is offered according to Belgian national legislation. It is an offer for a full-time position of 38 hours per week with an open-end contract.

For this position, the monthly gross salary ranges between €2,500 and €3,200 depending on experience and qualifications, and will also include benefits such as meal vouchers, financial support towards the use of public transport to work, and complementary pension insurance. The post will combine in-office and remote work, as well as occasional travel. The successful candidate will be supplied with necessary materials to work remotely, as required (e.g., laptop).

All applicants must be qualified, eligible and able to work in Belgium, and are required to be based in Belgium. We are unfortunately not able to provide financial assistance for relocation.

DIVERSITY AND INCLUSION: 

We are committed to building an inclusive working environment and we want all our staff to thrive. We value the diversity that every staff member brings to EHMA. We offer a flexible working environment, and reasonable accommodations will be made for people who identify as living with a disability.

We are also committed to reduce to the very minimum (unconscious) bias and make the recruitment process as objective as possible. We assess applications and interviews through a point-based system and candidates are asked the same interview questions. We also offer personal feedback to all applicants who request it.

APPLICATIONS:

Applications are received only through our website at: EHMA Policy Officer vacancy. At the end of that page, you will find the APPLY NOW button.

To apply, please have ready the following documents in one single attachment, with its filename: LASTNAME_FIRSTNAME_PolicyOfficer

  • Your CV (maximum 3 pages);

  • A motivation letter (maximum 2 pages). In your motivation letter please explain why you are applying for this position and how your experience responds to the profile requirements. Please also detail your salary and benefits expectation and the reasons for your request.


No other attachments are required and we ask you not to include any additional information at this stage.

Please note that applications that do not follow the above instructions will be disregarded.

The closing date for applications is Thursday, 29 February at 9.00 CEST. However, we strongly encourage applicants to apply as soon as possible as we will conduct this recruitment on a rolling basis. We expect the successful candidate to start as soon as possible.

For further information please email Ms Federica Margheri at federica.margheri@ehma.org.
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