- Greenpeace
- Brussels, Belgium (Remote)
- Full-time
People & Culture, Office & Finance Manager (Dutch- or French-speaking)
- Greenpeace
Brussels, Belgium
Full-time
Published:
- Greenpeace
Brussels, Belgium
Full-time
Published:
CONDITION:
For questions, contact: Martina.Krueger@greenpeace.org.
PURPOSE OF ROLE:
To lead the People & Culture (HR), office operations, and finance coordination functions of the Greenpeace European Unit in Brussels. This is a solo role with a high degree of autonomy and a clear mandate to improve systems and processes. The manager is expected to foster a welcoming, inclusive, and well-run workplace, in alignment with Greenpeace’s mission and values.
KEY RESPONSIBILITIES:
People & Culture (HR) Management
Equity, Diversity & Inclusion
Office Management
Financial Administration
Digital Tools & Process Improvement
Decision-Making & Autonomy
PROFILE:
Essential
Desirable
Core Values
WHAT WE OFFER:
HOW TO APPLY:
Please send your CV and Motivation Letter in one PDF labelled as [lastname_firstname] to european.unit@greenpeace.org. We look forward to receiving your application.
- Job Title: People & Culture (HR), Office, and Finance Manager;
- Reports To: Deputy Director, Greenpeace European Unit (EUU);
- Location: Brussels, Belgium;
- Contract Type: Permanent contract, 80% or Full-Time.
For questions, contact: Martina.Krueger@greenpeace.org.
PURPOSE OF ROLE:
To lead the People & Culture (HR), office operations, and finance coordination functions of the Greenpeace European Unit in Brussels. This is a solo role with a high degree of autonomy and a clear mandate to improve systems and processes. The manager is expected to foster a welcoming, inclusive, and well-run workplace, in alignment with Greenpeace’s mission and values.
KEY RESPONSIBILITIES:
People & Culture (HR) Management
- Act as the primary HR focal point, managing all day-to-day HR operations;
- Ensure contract, payroll, and benefits administration comply with Belgian labour law;
- Liaise with the Social Secretariat and external partners for accurate and timely salary processing;
- Coordinate recruitment, onboarding, and offboarding processes;
- Support initiatives to improve staff wellbeing, performance, and development;
- Foster a positive and inclusive team culture, and act as a confidential contact point for HR matters;
- Engage with the global Greenpeace People & Culture network and adapt best practices to the EUU office;
- Act as the primary contact for union-related matters, including staff representation and social dialogue, ensuring respectful and constructive engagement with staff delegates and alignment with Belgian labour regulations.
Equity, Diversity & Inclusion
- Actively support a culture of equity, dignity, and respect within the workplace;
- Review and improve internal HR and recruitment practices to promote diversity and inclusion;
- Collaborate with staff to raise awareness of inclusive workplace behaviours and norms;
- Monitor and flag systemic issues that may impact team equity or wellbeing.
Office Management
- Ensure smooth day-to-day operations of the EUU office, including facilities, stock, and supplier management;
- Serve as primary liaison with the landlord, service providers, and contractors;
- Oversee Health & Safety policies, First Aid coordination, and building compliance;
- Maintain a cosy, safe, and functional office space — and initiate improvements where needed;
- Manage the organisation’s general communications inbox and reception duties;
- Ensure compliance with administrative obligations under Belgian non-profit law.
Financial Administration
- Monitor the office bank account, pay invoices, and manage expense records;
- Liaise with the external bookkeeper, financial controller, and auditors;
- Assist with budget preparation and financial reporting for the Annual General Meeting;
- Ensure timely submission of financial and legal documents as required.
Digital Tools & Process Improvement
- Evaluate current office, HR, and finance systems and propose improvements or updates when appropriate and safeguard confidential information;
- Lead the transition to more effective, user-friendly digital tools and workflows;
- Promote efficiency and simplicity in internal processes.
Decision-Making & Autonomy
- This role operates with a clear mandate and high autonomy;
- The postholder is empowered to make operational decisions related to HR, office, and finance administration within an agreed framework;
- They are expected to design or improve procedures and systems fit for purpose, consult where needed, and keep SMT informed of key changes.
PROFILE:
Essential
- Minimum 3 years of experience in HR and/or office management roles;
- Excellent understanding of Belgian labour law, non-profit regulations, social dialogue frameworks, and health & safety requirements;
- Understanding of basic financial administration and bookkeeping principles;
- Demonstrated experience working with trade unions or employee representatives, preferably in a Belgian or European context;
- Strong organisational, planning, and time-management skills;
- High degree of initiative, problem-solving ability, and attention to detail;
- Excellent interpersonal and communication skills;
- Full professional fluency in English (working language), and working proficiency in Dutch or French;
- Strong IT skills and openness to introducing or managing new digital tools.
Desirable
- Experience working in NGOs or international teams;
- Familiarity with inclusive HR or EDI practices.
Core Values
- Commitment to Greenpeace’s mission, non-violent action, and environmental justice;
- Integrity, discretion, and a collaborative mindset;
- Belief in the importance of inclusive, equitable workplaces and respect for all identities;
- Commitment to fair labour practices and respectful union engagement.
WHAT WE OFFER:
- A key role in a respected global environmental organisation;
- A friendly, purpose-driven team based in Brussels and connected across Europe;
- Opportunity to lead improvements and shape internal culture;
- Monthly gross salary between €4.2626 and €5.353 (FTE), depending on experience;
- Comprehensive NGO benefits (pension, health insurance, meal vouchers, public transport allowance, extra holidays).
HOW TO APPLY:
Please send your CV and Motivation Letter in one PDF labelled as [lastname_firstname] to european.unit@greenpeace.org. We look forward to receiving your application.
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