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Officer, Programme Management, Audit and Compliance

  • International Staff, NATO HQ
Brussels, Belgium
Full-time
Published:
Application Deadline: May 22, 2024
  • International Staff, NATO HQ
Brussels, Belgium
Full-time
Published:
Application Deadline: May 22, 2024

As the Officer PM, Audit and Compliance for the Comprehensive Assistance Package for Ukraine (CAP), you will design and apply risk management processes and ensure compliance of the CAP projects with NATO risk management policy. Furthermore, you will ensure uniform application of Monitoring and Evalution (M&E) best practices, and provide expert M&E input during project design. You will also prepare reports and provide support to audits.

MAIN FUNCTIONS OF THE ROLE:

  • Design and apply appropriate uniform risk management processes and ensure compliance of the CAP projects with NATO risk management policy;

  • Perform risk assessments of project proposals;

  • Ensure that Execution Management Administrative Arrangements with Executing;

  • Agents, as well as necessary legal and contractual mechanisms, are in place to minimize risks to NATO;

  • Support standardisation of programme management methods and tools used for CAP projects;

  • Ensure uniform application of M&E best practices;

  • Provide expert M&E input during project design;

  • Prepare reports;

  • Brief senior leadership, including the Head Finance and Administration, on risk management on regular basis;

  • Provide support to audits.


The CAP is in the Operations (OPS) Division, within the Defence and Security Cooperation Directorate. The mission of the Operations Division of the International Staff is to prepare NATO for the defence of Alliance territory, to respond to crises at home and abroad, and to strengthen the capabilities of partners. The Operations Division advances the core tasks of the Alliance (Collective Defence, Crisis Management, Cooperative Security) by providing situational awareness, advance planning, well-exercised and executed crisis-response, and outcome-oriented defence and related security cooperation programmes. You will report to the CAP Programme Manager in Kyiv.

REQUIREMENTS FOR THE ROLE:

  • A university degree, or equivalent qualification in a field relevant for the position, from an institute of recognised standing;

  • At least 4 years of experience in designing, implementing, and operating project and/or programme M&E systems and techniques and/or strategic planning and performance management, ideally covering the entire evaluation cycle and programme results and recommendations (indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans);

  • Experience in a similar position involving data collection and use of data to informcdecision-making, documentation and reporting, including knowledge of tools andcconcepts of financial management statistical analysis, and financial controlcprocedures;

  • Experience conducting policy and compliance audits, which will include liaising with internal and external actors;

  • Have excellent written and oral communication skills, including the ability to translate technical information into verbal/visual presentations, formal reports and/or decision briefs for senior leadership;

  • Possess a minimum level of NATO’s official languages (English/French): V ("Advanced") in one; and I ("Beginner") in the other;

  • Knowledge of Ukrainian would be an additional asset.


The key competencies for the role are: achievement, analytical thinking, clarity and accuracy, conceptual thinking, customer service orientation, impact and influence, initiative, and teamwork.

CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of one year; possibility of renewal for up to one year.

Contract clause applicable

This post is required for a limited period to support a project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of one year’ duration, which may be renewed for a period of up to one year if required to support this project.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a one year definite duration contract will be offered, which may be renewed for a period of up to one year if required to support this project, and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

  • For NATO civilian staff members only: please apply via the internal recruitment portal (link);

  • For all other applications: www.nato.int/recruitment.


Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

More information about the recruitment process and conditions of employment, can be found at our website.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

ADDITIONAL INFORMATION:

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
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