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Office Manager

  • Alpega
Zaventem, Belgium
Part-time
Published:
  • Alpega
Zaventem, Belgium
Part-time
Published:

We are looking for someone motivated, organized, responsible, and solution-oriented to bring some life, organization and more smiles to our shared office space here in Zaventem, Belgium. 

WHAT WE OFFER:

  • The opportunity to be part of a leading player in the Logistic SaaS Industry;

  • An international and open-minded environment with colleagues from different parts of the world and cultures;

  • A collaborative and supportive environment;

  • An open and flat culture with open communication channels;

  • A part-time position (20hr/week) (Mon-Thur).


YOUR ROLE:

  • Oversee the overall office management in Zaventem, Belgium;

  • Be part of the global office Team (with colleagues in Austria & Spain);

  • Manage reception: Answering incoming calls, visitors, and employees' access badges;

  • Prepare internal meeting spaces with adequate supplies and support;

  • Manage inventory of office supplies: raising purchase orders and goods receipts;

  • Collaborate with Finance on PO creation and Bill forwarding;

  • Continuously improving our office set-up;

  • Report and coordinate any maintenance/facilities issues with the building community manager;

  • Prepare, process and sort letters, parcels and other related packages;

  • Lead the preparation of local office events with support from the employees.


REQUIREMENTS:

  • Have relevant experience in an office environment, preferably in an administrative role;

  • Are approachable and good at initiating different engagement initiatives that bring life to the office space; 

  • Are solution-oriented, proactive, a good planner, organized, and you are comfortable in managing simultaneous activities;

  • Have good learning agility;

  • Are supportive of others and maintain a positive outlook;

  • Ensure and promote a safe work environment;

  • Are reliable and discreet;

  • Good office 365 skills;

  • Professional level of English (written and verbal) and Dutch or French knowledge needs to be advanced.


ABOUT THE ALPEGA GROUP:

Alpega Group is a fast-growing leading software company offering modular solutions to manage transportation logistics from end to end. We support professionals in achieving greener transportation processes while reducing their carbon footprint, increasing efficiency, and improving collaboration with their ecosystem.

Do you want to learn more about the Alpega Group? Check out our Career Website.
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