The European Federation of Agencies and Regions for Energy and the Environment (FEDARENE) is a leading European network of regional energy agencies. We facilitate the development of interregional partnerships and projects, promote the regional dimension in debates on sustainable energy and the environment, and help regions develop their capacity to take action for the energy and climate transition. We offer a position within a well-established European association (30+ years), representing members from 25 European countries and active in one of the most strategic areas of current European politics.

YOUR MAIN MISSIONS:

The office administrator will join FEDARENE’s young and growing team (currently 14 full-time employees), located in central Brussels (near Place Fernand Cocq and the EU district) to carry out the following missions (non-exhaustive list):

Management and administrative support

• Provide administrative support to FEDARENE’s coordinator in management tasks;


• Support and improve administrative processes throughout the organisation’s activities (e.g. invoice processing, interaction with accountants, archive management etc.);


• Support interaction with staff, members of the federation, service providers and ad-hoc requests.

Office management

• General support to the smooth operation of the office;


• First contact point of the office (phone 1st line pick-up; answer to intercom 1st line; welcoming guests & ad hoc requests, dispatching of calls and mail etc.);


• Liaise with office service providers (internet, supplies, office maintenance, cleaning personnel, landlord etc.);


• General support to meetings/event organisation;


• Management & inventory of office equipment, and supplies (maintain optimal stock levels).

EMPLOYEE PROFILE:

• Vocational qualification in administration/HR (Bachelor’s Degree or equivalent in experience);


• Experience in administration (ideally in a similar association);


• Good written and verbal communication skills;


• Fluency in spoken and written English and French (other EU languages at a C1 minimum level would be an asset);


• Organisational & multi-tasking skills, flexibility and adaptability;


• Attention to detail and prioritisation of tasks and information;


• Ability to work cooperatively in a multicultural team environment;


• Proficiency in Microsoft Office (Outlook, Word, Excel…);


• Comfortable working with different IT and web management tools, and willing to learn more tools;


• Interest in EU affairs and related topics (energy transition, environment…).

OUR OFFER:

• Full-time employment in our new loft-type offices in Brussels, Belgium (near Place Fernand Cocq);


• An initial contract of 12 months under Belgian law, which can be transformed into an open-ended employment contract;


• Teleworking is possible but you must come to the office 4 days a week. Full remote working is not possible;


• A benefits package (lunch vouchers, eco cheques, extra holidays, public transport…);


• Opportunity to grow professionally, to acquire new competencies and knowledge beyond the initial position;


• A positive working environment, within a young multicultural team in the extremely dynamic sector of the energy transition.

APPLICATION:

Please send to filip.dumitriu@fedarene.org and elodie.bossio@fedarene.org, by the 18th of October 2024 with subject “Office Administrator – Application”:

• A Curriculum vitae in English;


• A Cover letter.

Only shortlisted candidates will be contacted. The interviews will be carried out in person on a rolling basis.

Start of contract: November 2024