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Membership and Administration Officer

  • SEFI - European Society for Engineering Education
Brussels, Belgium
Application Deadline: May 3, 2024
  • SEFI - European Society for Engineering Education
Brussels, Belgium
Application Deadline: May 3, 2024
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To apply for this position, please send your CV and cover letter to:

Position Type: Part-time (3-4 days a week)


SEFI is an international non-profit association dedicated to improving engineering education in Europe and beyond. With a mission to enhance the quality of engineering education and strengthen the image of engineering professionals in society, SEFI serves as a vital platform for collaboration, innovation, and advocacy in the field of higher engineering education. Headquartered in Brussels, Belgium, SEFI boasts a diverse membership base and a dynamic team committed to advancing its mission.


SEFI is seeking a motivated and detail-oriented individual to join our team as a Membership and Administration Officer. Reporting to the Secretary General, the Membership and Administration Officer will play a crucial role in supporting SEFI's membership initiatives, administrative tasks, and day-to-day operations. This position offers an excellent opportunity to contribute to the success of an influential organization in the field of engineering education while gaining valuable experience in a dynamic international environment.


  • Membership Management and Administration: New membership applications processing and onboarding; Invoicing and payments; preparing reports for the board;

  • Financial Administration: Payments of bills and invoices; communication with the bookkeeper;

  • Communication and Marketing Support: Managing distribution lists for SEFI communcations; Assistance with communication campaigns; Updating the calendar of events;

  • General Administration and Office Management: Maintaining office organization, filing systems, and supplies management; Assistance to the Secretary General with administrative tasks as needed;

  • Ad Hoc Support and Representation: Organizing meetings in Brussels and other locations, including logistical arrangements; Occasionally representing the organization at meetings or events.

Reporting: The Membership and Administration Officer reports directly to the Secretary General.


  • A completed bachelor degree;

  • A minimum of 3 years of experience in a similar position preferably in an international environment;

  • Experience in financial administration, invoicing and payments;

  • Strong organizational skills, with meticulous attention to detail;

  • Excellent written and verbal communication skills in English and very good in French. Knowledge of Dutch and/or other European languages is a plus;

  • Proficiency in Microsoft Office suite and familiarity with database management systems;

  • Ability to work independently and collaboratively in a fast-paced environment;

  • Demonstrate experience of working with deadlines;

  • Interest to work in a small unit (two or three persons) coordinating a wide network;

  • Prior experience in membership management is desirable;

  • Passion for education, innovation, and contributing to positive change in society.


The SEFI office is situated in Brussels. The successful candidate must be a permanent resident of Belgium.


  • Competitive salary commensurate with experience;

  • Flexible working arrangements, including the option to work partly remotely;

  • Opportunities for professional development and growth within the organization.


Interested candidates are invited to submit a CV and a motivation letter outlining their qualifications, relevant experience, and motivation for joining SEFI to Please include "Membership and Administration Officer Application" in the subject line. Applications will be accepted until 3 May 2024.

SEFI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to:

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