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Manager (Anti-Fraud Strategy)

  • SHAPE
Shape, Mons, Belgium
Full-time
Published:
Application Deadline: May 27, 2024
  • SHAPE
Shape, Mons, Belgium
Full-time
Published:
Application Deadline: May 27, 2024

POST CONTEXT/POST SUMMARY:

Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360- degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports Supreme Allied Commander of Europe (SACEUR) in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Command Group (CG) provides and sustains strategic level command and control capabilities to support SACEUR in exercising his command functions. The Office of the Chief of Staff (OCOS) provides full spectrum support to COS/Vice-COS in fulfilling their duties.

The Allied Command Operations (ACO) Internal Audit Office is responsible to SACEUR through the SHAPE COS. The ACO Internal Audit Office assists SACEUR in the effective discharge of his managerial and supervisory responsibilities with regard to governance, risk management and internal control.

Fraud and corruption have a direct impact on readiness and responsiveness leading to waste of scarce resources, reduced operational effectiveness, deployment of inappropriate equipment, reduced combat capability and erosion of public trust.

The Anti-Fraud Unit (AFU), under the direction of the ACO Head of Internal Audit, is responsible to support the establishment of ACO-wide fraud prevention, detection and investigation measures. This post, as a member of the AFU, will assist with the definition, implementation and execution of anti-fraud activities in line with the NATO-wide anti-fraud strategy and the ACO Fraud Directive.

With limited supervision, the incumbent is expected to have a leading role in the definition and implementation of ACO’s anti-fraud engagement roadmap with the objective to reduce ACO’s exposure to internal and external fraud related risk.

The post requires someone who has anti-fraud related professional experience and will be effective immediately. The work involves the analysis, research and delivery of a complete set of tasks with recommendations affecting the plans, procedures and management decision making.

PRINCIPAL DUTIES:

The incumbent's duties are:

  • In alignment with the requirements of the NATO HQ Fraud Strategy, ACO Fraud and Standards of Conduct Directives, and the NATO 2030 requirements, enhance the corporate governance standards within ACO bodies in relation to anti-fraud activities;

  • Review and update of central directives related to fraud, ethics and investigations;

  • Establishment of an anti-fraud focal point community across ACO;

  • Assist with the definition of clear roles and responsibilities supporting fraud prevention, detection and inspection across ACO;

  • Formalize an assurance map of current anti-fraud assurance sources in ACO;

  • Perform and document fraud risk assessments over key support functions;

  • Perform process reviews to document fraud internal controls, test for effectiveness, identify weaknesses and recommend improvements;

  • Provide solution advice to vulnerabilities, which may require the need to devise new, or modify and adapt existing, methods, techniques and procedures;

  • Define, implement and report on fraud indicators and monitoring activities;

  • Assist divisions with the establishment of continuous controls over fraud related aspects;

  • Support and enhance the delivery of ACO-wide fraud awareness and training campaigns;

  • Support and enhance fraud detection, whistleblowing and recording activities, including:



  1. Assist with the data capture and recording of fraud reported cases;

  2. Support the witness protection program.



  • Engagement in performance reporting and feedback mechanisms, including:



  1. Preparing reports to the ACO Management Board and Audit Advisory Panel on fraud related matters;

  2. Report to Senior Management on fraud residual risk exposure;

  3. Report to key stakeholders on the anti-fraud engagement roadmap progress, issues and opportunities.



  • As required, support fraud related investigative activities, such as administrative boards of inquiry and internal audits.


SPECIAL REQUIREMENTS AND ADDITIONAL DUTIES:

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 180 days. The employee may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract.

ESSENTIAL QUALIFICATIONS:

Professional/Experience 

  • At least 4 years of proven experience in the establishment and management of an occupational anti-fraud strategy covering prevention, detection and investigations;

  • At least 4 years of proven experience of conducting and utilizing fraud risk assessments in a business and/or military environment;

  • At least 4 years of proven experience in leading or supporting fraud investigations within large organizations.


Education/Training

  • University Degree in business administration, engineering, economics, public administration, operations research, business process engineering or related discipline and 4 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 7 years post related experience.


Language

  • English - SLP 4334 (Listening, Speaking, Reading and Writing).


DESIRABLE QUALIFICATIONS:

Professional Experience

  • Good knowledge of NATO policies, procedures and jurisprudence relevant to administrative investigations;

  • Experience in an International Organization;

  • Experience with software applications used in investigations.


Education/Training

  • Obtained and maintained anti-fraud related certifications.


Language

  • English 4444;

  • French 3333.


ATTRIBUTES/COMPETENCIES:

Personal Attributes

The incumbent must have strong inter-personal skills, be a tactful individual possessing sound judgment and flexibility, he/she must be able to express themselves clearly and persuasively, both orally and in writing. In performance of their duties, the incumbent must display professionalism, technical expertise, empathy with the concerns of commanders and staffs, impartiality, and the highest standards of personal integrity.

The incumbent must employ sound judgment to interpret laws, international agreements, directives, and policy letters. The risk, corporate governance and compliance aspects related to the assessment of operational procedures requires innovative skills to originate recommendations for improving economy, efficiency and organizational effectiveness. In development of findings, observations and recommendations must be supported by sound logic and technical accuracy

Professional Contacts

The AFU will increasingly be embedded in a wide network of committees and working groups, with external and internal stakeholders. The incumbent might be requested to represent the AFU at meetings with internal and external participants up to and including ACO Commanders. Negotiation with partners at a high level of management is a frequent routine for the planning, management and accomplishment of anti-fraud related activities. Decisions influenced by the incumbent and agreed by Senior Management will impact ACO processes and strategic direction and, indirectly, NATO’s ability to prosecute and succeed with its operations and missions.

REMARKS:

Duration of contract: The successful candidate will fill this post as a Project Related NATO International Civilian (PLN) with a three-year definite duration contract within the NATO 2030 Agenda. On expiry of this term the PLN will be deleted or absorbed into the ceiling pending approval or will exceptionally be considered for extension.

The salary will be the basic entry-level monthly salary defined by the NATO Grade of the post, which may be augmented by allowances based on the selected staff member’s eligibility, and which is subject to the withholding of approximately 20% for pension and medical insurance contributions.

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement, and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations. Building integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency, and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Applicants who prove to be competent for the post but who are not successful in this competition may be offered an appointment in another post of a similar nature, which might become vacant in the near future, albeit at the same or lower grade, provided they meet the necessary requirements.

We believe that all people are capable of great things. Because of this, we encourage you to apply even if you do not meet all of the criteria listed within this job description.

HOW TO APPLY FOR A NATO CIVILIAN POST AT SHAPE:

Applications are to be submitted using NATO Talent Acquisition Platform (NTAP (https://nato.taleo.net/careersection/2/jobsearch.ftl?lang-en). Applications submitted by other means (e.g. mail, e-mail, fax, etc) are not accepted.

More information to be found on these links:

Shortlisted candidates will be requested to provide original documentary evidence and a set of copies supporting statements in their applications. Appointment is subject to obtaining a NS security clearance and a medical certificate.

Remarks

  • Only nationals from the 32 NATO member states can apply for vacancies at SHAPE;

  • Applications are automatically acknowledged within one working day after submission. In the absence of an acknowledgement please make sure the submission process is completed, or, re-submit the application;

  • Qualified redundant staff of the same grade interested in this post should inform this office, via their HR/Personnel Office by not later than vacancy’s closing date;

  • Candidates’ individual telephone, e-mail or telefax enquiries cannot be dealt with. All candidates will receive an answer indicating the outcome of their application.

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