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Graphics Designer

  • NATO - North Atlantic Treaty Organisation
Brussels, Belgium
Application Deadline: December 17, 2023
  • NATO - North Atlantic Treaty Organisation
Brussels, Belgium
Application Deadline: December 17, 2023


Within NATO’s International Staff (IS), the Executive Management (EM) Division has the lead role in the overall management of the NATO HQ. Within EM, the Information Communications and Technology Management Directorate provides support and services in the areas of information communication and technology management, and archives information and knowledge management to the North Atlantic Council (NAC), its Committees and to the IS. Archives and Information Management (AIM) is the principle information and records management service at NATO Headquarters.

AIM ensures the accessibility, availability and integrity of all official information produced by the NAC, its Committees and the IS. AIM supports the IS Information and Knowledge Management (IKM) Strategy through its role in the IKM governance structure and by providing a coherent and effective IKM framework consisting of tools, procedures and best practices in order to ensure the efficient flow of information and knowledge to enable IS decision making and tasking.

Within AIM, and under the supervision of the Head Printing and Graphics Section and Head Graphics Design Unit, the incumbent takes part in the design and production of artwork (visual support material) on the basis of descriptive notes, outlines, rough sketches, tables, data and other indications provided by the requesting services. S/he works mainly with computer-assisted design equipment, in compliance with the NATO visual ID guidelines.



The incumbent must:

  • Possess higher secondary education qualification with 6 years post-related experience in PAO (Computer assisted publication), OR upper vocational training/post-secondary degree in Graphic Design with 3 years post-related experience in PAO;

  • Fully master the use of Apple Macintosh computers and graphics software (Adobe Creative Suite, InDesign, Illustrator, Photoshop);

  • Be able to advise users and guide them until they have a finished product;

  • Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; III (“Intermediate”) in the other.


The following would be considered an advantage:

  • Experience in web design;

  • Experience in modern design technologies, including 3D printing.

Note: Shortlisted candidates will be invited to share their reference portfolios prior to the interview.


People Management

Under the guidance of the Head of unit and together with other graphic designers maintain commitment and focus and balance work within the Graphics section. Supervise and coach the production of visual support material carried out by a team of Graphics Clerks to ensure consistent level of skills and quality of output. Promote a respectful and inclusive team at all times.

Project Management

Possess a command of all stages of graphic design and production from initiating work to final printing. Assist in the preparation, design, and production of visual support material such as illustrations, graphs, leaflets or posters for publications, exhibitions, presentations and reports, using desktop publishing software and traditional methods. Monitor timely execution of tasks, determine or negotiate priorities and adapt priorities accordingly.

Information Management

Perform graphic design tasks in accordance with the NATO Visual Identity Guidelines. Initiate, guide and advise on the graphic design and visual design to customers throughout the Organisation. Oversee the efficient flow of information within the Unit.

Stakeholder Management

Closely cooperate and guide customers from IS, IMS, Delegations and other NATO entities present at NATO HQ and guide them until they have a finished product. Collaborate with other IS elements at NATO HQ that are in involved in graphic design, visual products and internal communications to ensure effective design workflow. Closely cooperate with colleagues in Printing Unit to ensure an efficient workflow from design to a finished printed product.

Expertise Development

Keep abreast of technical developments in the fields of publishing and design. Proactively develop knowledge and skill in areas of visual and graphical design. Adapt to changing work methods and show an active interest in future developments in the field. Make constructive suggestions for more effective work arrangements and use of office tools to Head. Attend professional training as appropriate. Share expertise with others.

Perform any other related duty as assigned.


The incumbent reports to the Head Printing and Graphics Section and Head Graphics Design Unit and works closely with the other members of a small team of Graphics Assistants and Clerks. S/he has frequent contact with clients.

Direct reports: N/a

Indirect reports: N/a


The incumbent must demonstrate:

  • Analytical Thinking: Sees basic relationships;

  • Achievement: Works to meet standards;

  • Clarity and Accuracy: Checks own work;

  • Conceptual Thinking: Sees patterns based on life/work experience;

  • Customer Service Orientation: Takes personal responsibility for correcting problems;

  • Empathy: Reads non-verbal cues and understands meanings;

  • Impact and Influence: Takes multiple actions to persuade;

  • Initiative: Is decisive in a time-sensitive situation;

  • Teamwork: Co-operates.


Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter.

Contract clause applicable

In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.


Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

  • For NATO civilian staff members only: please apply via the internal recruitment portal (link);

  • For all other applications:

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing  the information you need to successfully submit your application on time.

More information about the recruitment process and conditions of employment, can be found at our website (

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.


NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
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