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Grants and Fundraising Coordinator

  • Health and Environment Alliance
Bruxelles, Belgium
Application Deadline: July 21, 2024
  • Health and Environment Alliance
Bruxelles, Belgium
Application Deadline: July 21, 2024


  • Director of Operations.


The Grants and Fundraising Coordinator will be responsible for managing and coordinating all aspects of fundraising, grant management and donor reporting at HEAL. This includes coordinating grant application processes with input from policy teams and senior management, monitoring the execution of grants and producing regular reports to programme leads and senior management, ensuring compliance with grant requirements and exploring additional funding opportunities (e.g. donations, organisational development grants). The Grants and Fundraising Coordinator will play a key role in securing funding for HEAL’s projects on air quality, climate, chemicals and all relevant topics for the organisation, and will work closely with the Head of Finance to ensure successful grant management.

Pay scale: C


Grant management

  • Coordinate all grant management activities, including compliance with grant requirements, narrative and financial reporting, and communication with funders;

  • Lead on the writing and editing of narrative reports to the EU and grants from private foundations;

  • Develop and maintain a grant dashboard to be updated monthly, providing a clear overview of all ongoing and upcoming grant activities;

  • Ensure timely and accurate submission of all grant-related reports, both narrative and financial;

  • Collect input from HEAL team members to gather necessary information for reporting and ensure alignment with grant objectives;

  • Create and maintain all donor and grant related filing and records.

Financial oversight

  • Monitor grant expenditures and ensure they align with approved budgets and funder requirements;

  • Work with other operations team members to plan for activities spending, track spending and prepare financial reports;

  • Ensure compliance with all financial regulations and guidelines set by funder.


  • Monitor relevant calls for applications, including the EU LIFE programme and grants from private foundations, and evaluate their potential for HEAL;

  • Coordinate the entire application process for new grants, from proposal writing to submission, with input from policy teams and senior management;

  • Develop proposals for new funding opportunities (e.g. organisational development grants, donations, etc.).

Organisational development

  • Contribute to the development and implementation of HEAL’s fundraising strategy;

  • Participate in HEAL’s internal meetings and general assemblies, providing updates on fundraising and grant activities;

  • Undertake any other relevant duties and projects delegated by the Director of Operations in line with the responsibilities of the pos.


Required skills, knowledge and experience

  • Qualification or equivalent professional experience in a relevant field such as business administration, finance, accounting, or a related discipline;

  • At least 5 years of experience in grant management, or a related field, preferably within an NGO or public health organisation;

  • Proven track record of successful reporting to funders, particularly with the EU Life programme and private foundations;

  • Strong understanding of grant compliance, financial management, and reporting requirements;

  • Excellent written and verbal communication skills;

  • Strong project management skills, with the ability to manage multiple priorities and deadlines;

  • High proficiency in written and spoken English;

  • Strong analytical skills and attention to detail;

  • Ability to work collaboratively with a diverse team and build strong relationships with stakeholders;

  • Commitment to HEAL’s values and mission.

Desirable skills, knowledge and experience

  • Experience with grants related to air quality, climate, energy, and chemicals, and EU LIFE programme;

  • Knowledge of additional European languages;

  • Familiarity with digital tools for grant management and reporting;

  • Experience in developing and implementing fundraising strategies.


You’ll join a friendly and supportive team of passionate change leaders. We’re based in Brussels in a beautiful office at Mundo Madou, an ethical building located in the heart of the city.

It’s important to us that you feel valued and supported in your role, so here’s what we can offer you:

  • A full-time, permanent contract (part-time negotiable);

  • A gross salary of around 3,400 EUR per month;

  • Lunch vouchers and a transport allowance;

  • An end-of-year bonus (an extra monthly salary);

  • A DKV hospitalisation insurance policy;

  • A complementary pension scheme (HEAL contributes 4% of your monthly salary);

  • A net 154 EUR teleworking and internet allowance per month (our team works flexibly – from the office and from home);

  • Up to 5 additional days of leave each year.

You can count on us to help you learn and grow in the job so you can be successful. After completing a robust onboarding programme, you’ll have access to training and learning opportunities. You’ll be able to meet with and get to know lots of partner organisations and constituencies across the health and environment spectrum.


To apply for this position, please complete the form below by Sunday 21 July 2024. You’ll need to upload the following files:

  • A cover letter that explains why you think you’d be a good fit for the role and for HEAL;

  • An up-to-date CV;

  • A copy of your academic qualifications mentioned in your CV.

Shortlisted applicants will be invited to complete a test by the end of July. Interviews will be held at the beginning of August.

HEAL is an equal-opportunities and family-friendly employer. We encourage applications from a diverse range of candidates.

Under the General Data Protection Regulation (GDPR) (EU) 2016/679, HEAL has a legal duty to protect any information collected from applicants. Information contained in applications may be privileged or confidential and is intended for the exclusive use of the recruitment process.
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