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Grant Management Business Partner

  • EIT Climate-KIC
Belgium
Full-time
Published:
  • EIT Climate-KIC
Belgium
Full-time
Published:

ABOUT US:

At EIT Climate-KIC, we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and we encourage personal development, learning and growth.

When recruiting, we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments that will foster success in potential employees from diverse backgrounds and life situations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate all working patterns. We’re happy to discuss your situation during the interview and see how best we can support you.

Don’t let Imposter Syndrome stop you from applying!

EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative, entrusted by the European Commission to catalyse transformation through innovation. Headquartered in Amsterdam, with circa 160 people distributed all over the EU, EIT Climate-KIC leads and orchestrates innovation with a community of more than 400. Together we conduct activities in 39 countries. We partner with cities, regions, governments and communities with the highest climate action ambition; providing the framework and expert support to holistically manage the complexity of climate change and deliver accelerated climate action.

EIT Climate-KIC operates as a not-for-profit platform working through public-private partnership, wielding both public and private funding. We consist of 3 Legal entities: a Dutch BV Holding company (for profit) with 14 branches in European jurisdictions, providing grant management, innovation orchestration services, and impact investment advisory owned by a Dutch-based foundation with charity status – Climate-KIC International Foundation. Historically, we have been funded by our founder and core funder, the European Institute for Innovation and Technology (EIT), but we are currently transitioning to a multi-funder model.

ABOUT THE ROLE:

The Business Partner will work collaboratively with the Business Desk team to ensure EIT Climate-KIC consistently and professionally meets funder obligations and expectations, with a diligent focus on continuous process improvement and a can-do approach to problem-solving. The Business Desk is the core hub of grant management for EIT Climate-KIC and the Business Partner will play an essential role to bring technical and pragmatic operational and strategic guidance to ensure the service is seamless and joined-up with the rest of the organisation’s enabling service ecosystem.

Professional grant management is a key capability of EIT Climate-KIC. We strive to achieve effective and efficient use of resources through professional grant management, alongside working to retain the type of agility that is essential in the innovation space. Given the breadth and depth of the organisation’s scope, it is essential that the work of grant management is undertaken in a way that optimises and focuses time and resources on making an impact on climate change - and effectively manages the amount of administrative resources required to do so.

The Business Desk is a pivotal part of our enabling services model and acts as a central interface with the delivery teams across EIT Climate-KIC. The idea of a desk refers to the combination of specialist people and clear processes that deliver end-to-end support for the business. The desk also includes processes for prioritising work and bringing additional people into the service for peak workloads.

The Business Desk team is aligned to our project delivery teams, working through the following processes:

  • Support: including, funding planning to ensure properly planned resources and allocated for successful implementation and support from Enabling Services;

  • Grant: Allocation and subgranting: including, ensuring grant allocation funding is in compliance, properly timed; call and selection design and management and governance; subgrant development; continuous improvement based on learning;

  • Planning: Supporting EIT Climate-KIC business planning with focus on grants;

  • Ongoing: delivery support: including, monitoring, quality assurance, change management, procurement process support, learning support;

  • Closure: including, contract closing, reporting, learning.


KEY RESPONSIBILITIES:

  • Implement grant making policies, procedures, and guidelines to ensure efficient and transparent grant making;

  • Manage a portfolio of high-profile grants;

  • Cultivate and maintain a strong relationship with external parties, including experts, partners, and subgrantees;

  • Work cross-organisationally with Legal, Finance, Digital Enablement, Programme Management Office (PMO) to implement and continuously improve governance and processes to manage an ethical, effective, efficient, and compliant Business Desk covering end-to-end grant management;

  • Understand, synthesize, and manage external funder requirements, policies, regulations, and procedures to ensure EIT Climate-KIC practices, policies, and procedures are updated;

  • Conduct regular audits of grant files and documentation to ensure accuracy and completeness;

  • Implements and maintains effective systems, tools, and processes to support grant delivery and helps to build tools and services that benefit EIT Climate-KIC in grant management, including funder reporting;

  • Analyze data to identify trends, opportunities, and areas for improvement to inform decision-making and future bids;

  • Effectively and inclusively co-ordinates engagement for policy and process development with relevant stakeholders;

  • Tenacious focus on continuous improvement of the Business Desk function to ensure it is joined-up, coherent, and synergistic with the enabling services model.


KEY WORKING RELATIONSHIPS:

  • Works closely with the delivery teams across EIT Climate-KIC;

  • Coordinates with other enabling services teams and functions including Community Desk, Legal, Procurement, and Finance;

  • Range of public and private funders;

  • EIT Climate-KIC partner/subgrantee community.


ABOUT YOU

Qualifications

  • A relevant academic degree or professional qualification is desirable, alongside the experience outlined below;

  • A project management qualification is desirable.


Experience

  • A minimum of 6 years of relevant experience in public and/or private funding environments;

  • Solid experience managing EU and international grant programmes, including strong knowledge of contractual management;

  • Demonstrated managerial experience in grant administration, including personnel, budgeting, financial administration, project management, business analytics and reporting;

  • Experience in resource management and establishing workload priorities;

  • Interest in working in a major European innovation programme and committed to help the programme grow and generate real impact;

  • Interest and/or prior experience in climate change.


Skills

  • Grant management and administration, including substantial experience managing call processes, contracting, monitoring, and reporting based on a range of funding models;

  • Experience in designing and implementing operational processes and systems to support business activities;

  • Capable of managing, storing, organising data & knowledge and making it available to others using a variety of IT tools, including Microsoft Office products and Salesforce, including expert Excel skills;

  • Excellent command of both written and spoken English and fluency in more than one European language is an asset;

  • Strong and effective communication and analytical capabilities;

  • Strong collaborative approach to working with a proactive service-oriented attitude.


Qualities, Personal Style, and Approach

  • Aware and sympathetic to the mission and purpose of addressing climate change;

  • Problem solver, bringing creative solutions to complicated problems;

  • Ability to develop effective long-term relationships with internal and external stakeholders;

  • Strong interpersonal skills and the ability to communicate effectively;

  • Highly adaptable, flexible and resilient: able to work effectively in ambiguity and complexity and to respond dynamically to change;

  • Self-starter with a team mindset;

  • Lives the EIT Climate-KIC community values: Dynamic, Passionate, Engaging, Open, Inspiring, Excellent and Empowering.


Location

Candidates must have the right to work in the location they’re applying for (I.e. not require visa sponsorship) prior to applying for the position. Ideally, the successful candidate will be based close to one of the EIT Climate KIC offices, but we support fully remote or hybrid forms of working and offer a high degree of flexibility.

To ensure that we can respond to every single applicant, we will close the role once we receive a reasonable pool of candidates to assess, which can be before the apply-by date.
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