ABOUT US: 

VO Europe is part of VO Group and is a fast-growing agency delivering high-quality communication and content services to European institutions. Our ambition is to reduce the communication gap between European citizens and their institutions. We are dedicated to enabling innovation and change for tomorrow, for Europe, and European partners across the globe. VO Europe is involved in key EU policies and actions such as the Conference on the Future of Europe, COP26/27/28, and EU Green Deal.

With a core team operating from Brussels, and an extensive network of experts across Europe and beyond, our finger is on the pulse of priorities and developments on a European and global level.

JOB OVERVIEW:

We are seeking an experienced and organized Senior Project Manager to join our team. The Senior Project Manager will play a crucial role in leading and coordinating complex communication actions or events under EU Framework contracts. This position requires strong project management skills, a deep understanding of EU regulations and policies, and the ability to work effectively with cross-functional teams.

RESPONSIBILITIES: 

Project Planning and Execution

• Lead the planning and execution of complex projects and events under EU Framework or specific contracts;


• Define project scope, objectives, deliverables, and timelines;


• Develop detailed project plans and schedules;


• Monitor project progress and ensure adherence to timelines and budgets;


• Coordinate the necessary resources and ensure compliance with VO Europe’s CSR principles (staff well-being, inclusion, sustainability, biodiversity).

Resource Management

• Allocate the necessary resources based on the project objectives and budget;


• Manage and support project team members and subcontractors considering values of VO Europe;


• Ensure resource availability and allocation for successful project delivery.

Stakeholder Management

• Collaborate with internal and external stakeholders, including clients, partners, and team members;


• Communicate project status, risks, and issues to stakeholders and management.

Quality

• Establish and maintain project quality standards according to VO Europe standards;


• Conduct regular quality assessments and audits to ensure compliance;


• Ensure transparent and regular communication with the client on quality matters;


• Establish and ensure a good implementation of KPI processes.

Budget Management

• Develop and manage project budgets considering project objectives and yield objectives;


• Monitor project financial aspects, control costs, and optimize financial resource allocation (cost-efficiency principles);


• Ensure project margin is met.

Risk Management

• Identify, anticipate and mitigate project risks and issues;


• Develop contingency plans to address unforeseen challenges.

Documentation and Reporting

• Elaborate the necessary project documentation and ensure its maintenance;


• Generate regular reports and status updates for stakeholders.

REQUIRED SKILLS AND KNOWLEDGE:

• Master’s degree in Business, Finance, Project Management, Communication, or any other relevant field;


• Extensive experience (over 10 years) in event management, project management, communication, and/or marketing;


• Proficiency in organizing physical, hybrid, and online events;


• Experience working with European projects and/or European parties are a plus;


• Professional proficiency in English, both written and oral;


• Proficiency in any other EU language is an asset;


• Ability to create and manage complex budgets from inception to completion;


• Strong command of Excel, including pivot tables and formulas is a plus;


• Demonstrated leadership skills, with the ability to manage teams of 5–10 people and external providers;


• Collaborative team player with a problem-solving and entrepreneurship mindset;


• A strong sense of initiative and autonomy in terms of responsibility;


• Strong analytical skills;


• Outstanding organizational abilities and proficiency in online planning/project management tools;


• Excellent communication skills, with a customer service-oriented approach;


• Capacity to work effectively under pressure and prioritize tasks;


• A strong focus on corporate social responsibility (CSR) and on European policies.

HOW TO APPLY:

You can submit your application via our website a https://www.vo-europe.eu/jobs/

Please ensure that you send your CV in Europass format and follow this naming convention: NAME_Position_Date.

Remember to specify the position you are applying for in your cover letter. Kindly note that only applications complying with this procedure will be taken into consideration.

GDPR:

VO Europe ensures that personal data of all candidates are processed in accordance with the European General Data Protection Regulation (EU 2016/679). We will process your data only for the purpose of the recruitment and we will keep it only for a defined period of time while maintaining high-security measures.

INCLUSIVE POLICIES:

At VO Europe, every candidate is provided with an equal opportunity, and assessments are made on an individual basis, focusing on qualifications and experience rather than affiliation with any specific group or category.