THE POSITION:

Senior Operations & Finance Manager

The Finance & Operations Officer will work closely with and under the guidance of a Senior Operations & Finance Manager to carry out the following main tasks:

• Supporting the logistics of Equinet events and projects, daily follow-up of invoices, expenses, income of the organisation; regular updating of the bookkeeping and processing of payments;


• Supporting the management of the organisation and the project budgets with the Finance & Operations Manager and Projects Team;


• Liaising with Belgian administrations and agencies, updating Equinet’s information in case of changes (e.g. payroll, addresses, new employees…), and drafting documents to communicate them when needed;


• Supporting the Finance & Operations Manager in HR and admin related activities (updating internal work regulations, helping with keeping track of staff holidays and time off requests, etc.);


• Supporting the Finance and Operations Manager in Monitoring and Evaluation activities, in close collaboration with the other departments.

QUALIFICATIONS AND QUALITIES:

Essential

• Relevant Bachelor or Master’s degree in accounting, organisational management, Secretarial management is an asset but can be compensated with relevant working experience adequate for the position;


• Excellent command of written and spoken English (C1);


• Relevant experience in and taste for dealing with financial issues;


• Excellent Command of French or Dutch (C1), to liaise with the various administrations and service providers in Belgium;


• Knowledgeable about Belgian administrations applicable to a Brussels-based Non Profit;


• strong commitment to social change and the values and vision of Equinet;


• Organised and precise approach to work;


• Relational comfort, approachable and sense of initiative;


• Proactive and problem-solving mindset, with strong organisational and time management skills;


• Flexibility and willingness to learn into new things quickly on the job;


• Team player and comfortable in an international environment;


• Good knowledge of Microsoft Office (Word, Excel, PowerPoint…) and videoconferencing tools (Zoom).

Desirable

• Previous experience in civil society organisations, especially in back office positions;


• Knowledge of Equality and the work of Equality Bodies, their values, structure, mission, activities;


• Good knowledge of bookkeeping tools (BOB50 or any other).

CONTRACT CONDITIONS AND REMUNERATION:

• Open-ended contract under Belgian law;


• Full-time, 38 hours/week; Equinet allows partial remote work (max 3 days/week);


• A salary in line with the position requirements, with additional benefits (€53for public transportation, €30€ of frais forfaitaires, private health insurance, 8€ meal vouchers);


• The position might require some travel in Europe, and all travel-related expenses will be covered or reimbursed by Equinet.

WHAT WE OFFER:

This is a full-time (38 hours/week) open-ended contract under Belgian law to be performed at the Equinet Secretariat, located in Brussels, Belgium. Equinet allows partial remote work (max 3 days/week).

Equinet offers a Belgian employment contract with the following package:

• Competitive monthly salary in line with the position requirements;


• Paid holiday in accordance with Belgian law;


• 13th month (pro rata of months worked);


• Extra holiday pay to the pro rata of days worked;


• EUR 8 face-value meal voucher per day worked;


• €53 for public transportation;


• Medical and dental insurance.

The position might require some travel in Europe, and all travel-related expenses will be covered or reimbursed by Equinet.

APPLICATION PROCEDURE AND AGENDA:

• Please fill in the dedicated online application form. Applicants have to upload their CV through the form and answer the two preselection questions;


• All applicants should have the right to live and work in Belgium;


• Successful applicants will be invited for an online interview with a panel on a rolling basis;


• The selected candidate would ideally start working in January 2025 and by the end of February at the latest.