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Executive Office Trainee

  • EUROCONTROL
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: February 29, 2024
  • EUROCONTROL
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: February 29, 2024

JOB DESCRIPTION: 

  • Type of traineeship: Executive Office Trainee;

  • Location: Brussels;

  • The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties - Information about living in Brussels;

  • Directorate/Service: DG/PO - Private Office of the Director General;

  • Start: Spring 2024;

  • Duration: from 6 to 12 months;

  • Publication date: 01/02/2024;

  • Closing date: 29/02/2024.


YOUR TEAM:

Within the Office of the Director General, the Private Office of the Director General provides support and advice to the Director General in the execution of the DG duties towards the Organisation.

YOUR ROLE:

We believe in giving opportunities to young people who are seeking an on-the-job training experience that will enable them to acquire real-life work experience where they can apply and increase the knowledge acquired in the course of your studies.

What you can expect

  • Real-life tasks and responsibilities;

  • Perfect chance to apply and improve your knowledge and skills with regular feedback;

  • Opportunity to expand your professional network;

  • An international environment where everybody is different and valued.


MAIN LEARNING OBJECTIVES & TASKS:

Concretely, this is what you will be doing:

  • Contribute to drafting clear, concise, and well-structured reports, briefings, and correspondence in English;

  • Provide support in project management, including planning, execution, and monitoring of key initiatives in the Director General's Office;

  • Assist in the day-to-day management of the Director General's Office, ensuring smooth and efficient operations;

  • Handle administrative tasks such as scheduling meetings, managing calendars, organising travel arrangements, and coordinating with other departments for logistical support;

  • Help to maintain and organise digital and physical documents in the office, ensuring confidentiality and efficient retrieval of information.


DESIRED DURATION:

From 6 to 12 months.

START DATE:

March/April 2024.

YOUR PROFILE:

  • Completed university studies of 3 years in a relevant domain such as International Relations, Political Science, Aviation Management, Business Administration, Engineering, or a related discipline;

  • Strong abilities in research and data analysis, particularly in areas relevant to aviation and EUROCONTROL;

  • Excellent written and verbal communication in English, and ability to draft clear, concise reports and briefings;

  • Effective teamwork skills and readiness to work with diverse cultural backgrounds;

  • Proficiency in Microsoft Office Suite and familiarity with document management systems;

  • Capability to adjust to dynamic work settings and manage multiple tasks simultaneously, along with a willingness to embrace new challenges;

  • Strong skills in interacting diplomatically with various stakeholders, maintaining professionalism and courtesy;

  • Understanding and commitment to handle confidential information discreetly and uphold confidentiality;

  • Ability to work in a multinational and multicultural environment;

  • Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach;

  • The working languages of the Agency are English and French. For this particular job, thorough knowledge of English is required and French is a plus.


ELIGIBILITY CRITERIA:

  • You are a national of one of the EUROCONTROL or ECAC Member States;

  • You are currently pursuing a Bachelor’s, Master’s, or Doctorate degree, and you are about to graduate or have recently graduated. If you are a recent graduate, the traineeship should start within 12 months of obtaining your latest degree;

  • You must be at least 18 years of age on the first day of your traineeship;

  • You must be unemployed at the start date of your traineeship at EUROCONTROL;

  • The working languages of the Agency are English and French. For a traineeship, you must have an excellent command of English. A knowledge of French would be an asset.


USEFUL INFORMATION:

  • Applications will be accepted from nationals of ECAC Member States only;

  • This opportunity falls under the Traineeship Programme Regulations;

  • A flat-rate allowance of €1350 per month as a contribution towards living expenses will be granted;

  • EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity;

  • Only the candidates who will be invited for an interview/test will be informed of the outcome of the selection.

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