Do you enjoy planning and organising? Do you want to work in a fast-paced and stimulating environment? Are you proactive, outgoing, intellectually curious and solution-oriented? Do you have experience in a corporate, international office environment and are you up for a challenge to progress your career? Would you like to be part of a young, fun, dynamic and international team?

Then this offer is for you!

HOW TO APPLY: 

To apply for this position, please submit your application (both cover letter and resume) online: https://survey.harrisonassessments.com/umux-e698-4wej

Candidates who have a profile matching what we are looking for will then be contacted for an interview. Applications without a cover letter will not be taken into account.

WHAT WE ARE LOOKING FOR:

We are looking for a highly motivated Executive Assistant to provide administrative support to our 4 Managing Partners.

WHAT WILL YOU DO:

• Manage the diaries and agendas of the Partners;


• Book travel for the Partners and manage their expenses;


• Proactively follow-up with the Partners on their actions from internal meetings;


• Format documents for them using Microsoft Office tools e.g., Word/Excel/PowerPoint;


• Produce presentations;


• Work at the reception desk: answering landline phone and door, welcoming guests, receiving mail and deliveries;


• Provide support in the staff onboarding and offboarding process;


• Support the whole team in organising physical meetings, including setting up the meeting rooms, ordering catering and booking restaurants;


• Update contact details in CRM;


• Provide administrative and accounting support;


• Book travel for staff;


• Manage office assets (IT items, videoconference equipment, badges, office supplies) and ensure that the office is neat and clean.

REQUIREMENTS:

Experience and knowledge

• Proficiency in spoken and written English. Proficiency in French is an asset;


• Around 2 years’ experience within team administration or office management;


• Excellent grasp of Microsoft Office (Outlook, Excel, Word, PowerPoint).

Skills and attributes

• EU national or work permit holder;


• Experience working as part of a team, excellent team player;


• Motivated, dynamic, resourceful, flexible, with a can-do attitude;


• Highly organised, proactive and detail oriented;


• Able to work under pressure with a professional attitude;


• Comfortable interacting with high-level executives;


• Thrives in a fast-paced environment.

Desirable

• Prior experience working within a consultancy or agency environment;


• An interest/knowledge in advocacy or communications.

WHAT WILL YOU GET: 

• A competitive salary commensurate with experience;


• A comprehensive package of additional benefits;


• A fantastic, young and international work environment;


• 20 days legal holiday plus 5 complementary days (plus public holidays);


• Private healthcare insurance;


• A company pension plan.

ABOUT THE ROLE:

• Starting date: End September 2023;


• Length: Long-term contract;


• Time commitment: Full-time;


• Presence in the office is required.

ABOUT ACUMEN: 

Acumen Public Affairs (www.acumenpa.com) is an independent consultancy based in heart of the European district in Brussels, with both European and International clients.

The Acumen team of 70+ people work on a range of issues for clients that include companies and associations.  Acumen projects range from tailor made monitoring of policy issues with impact on businesses and/or sectors, public affairs and communication campaigns, strategy development, policy events, media relations specifically relating to policy, as well as social media campaigns.