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Ex-Post Control and Risk Management Officer (AD 5)

  • IHI - Innovative Health Initiative
Belgium
Full-time
Published:
Application Deadline: April 22, 2024
  • IHI - Innovative Health Initiative
Belgium
Full-time
Published:
Application Deadline: April 22, 2024

INTRODUCTION:

The Innovative Health Initiative (IHI) aims to translate health research and innovation into real benefits for patients and society, and to ensure that Europe remains at the cutting edge of interdisciplinary, sustainable, patient-centric health research. Health research and healthcare increasingly involve diverse sectors. By supporting projects that bring these sectors together, IHI will pave the way for a more integrated approach to healthcare, covering prevention, diagnosis, treatment, and disease management.

IHI is a partnership between the European Union and European industry associations representing the pharmaceutical, medical technology, biotechnology, digital health and vaccine industries, namely COCIR, EFPIA (including Vaccines Europe), EuropaBio, and MedTech Europe. IHI’s total budget is EUR 2.4 billion. Half of this comes from Horizon Europe, the EU’s research and innovation programme. The IHI industry partners have committed EUR 1 billion to IHI, and a further EUR 200 million can be committed by other organisations that decide to support the objectives of IHI in specific areas of research by becoming contributing partners.

For more information, please visit the IHI JU website: www.ihi.europa.eu.

JOB DESCRIPTION:

Under the responsibility and supervision of the Head of Administration and Finance, the Ex-Post Control and Risk Management Officer will implement and monitor the IHI ex-post control activities, coordinate the risk assessment process and contribute to the different audit-related tasks within IHI.

The Ex-Post Control and Risk Management Officer will be responsible in particular for the following tasks:

  • Preparing the annual audit plans for H2020 and Horizon Europe (including JU level sampling);

  • Preparing and following up on IHI ex-post audit engagements performed by the European Commission’s Common Audit Service (CAS), calculating error rates;

  • Following up on the implementation of the common audit strategy and giving advice where relevant related to the additional ex post audits needed for the Authorising Officer’s reasonable assurance on programme implementation;

  • Collaborating with the IHI finance team regarding the implementation of ex-post audit results, including extension of audit findings;

  • Coordinating the IHI corporate risk assessment process;

  • Drafting reports and providing data for corporate documents, e.g. the Annual Work Programme (AWP), Consolidated Annual Activity Report (CAAR), and Annual Accounts;

  • Supporting the audits carried out by the European Court of Auditors, the Internal Audit Service, and external auditors;

  • Providing training to the beneficiaries in collaboration with the IHI finance team;

  • Contributing to the continuous improvement of the IHI control and risk management processes and workflows in collaboration with the other units.


The successful candidate may be required to undertake other tasks and activities as necessary under the responsibility of the Head of Administration and Finance according to the evolution and development of the IHI JU’s structure or activities. Duties may evolve depending on the needs of the IHI JU.

ELIGIBILITY CRITERIA:

Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the closing date for applications:

General conditions

  • Be a national of a Member State of the European Union;

  • Enjoy their full rights as a citizen1;

  • Have fulfilled any obligations imposed by the applicable laws concerning military service;

  • Meet the character requirements for the duties involved;

  • Be physically fit to perform the duties linked to the post2;

  • Have a thorough knowledge of one of the official EU languages and a satisfactory knowledge (at least B2 level) of another of these languages to the extent necessary for the performance of their duties (candidates are invited to specify in their CV possible language certificates they have obtained and which can demonstrate their language skills).


Education

  • Have a level of education which corresponds to completed university studies of at least three (3) years attested by a diploma3.


Eligibility criteria must be fulfilled by the deadline for applications and maintained throughout the selection procedure and appointment.

If candidates do not fulfil all the eligibility criteria, their application will not be taken into consideration.

SELECTION CRITERIA:

Candidates will be considered for the selection phase on the basis of the following criteria, to be fulfilled by the closing date for applications:

Essential

  • Suitability to perform the tasks described under point 2;

  • Proven professional experience4 of at least three (3) years in internal or external audit or ex-post audit (applicants must state clearly in their application how they obtained such experience with concrete examples);

  • Proven professional experience in risk management (applicants must state in their applications how they have obtained such experience with specific examples);

  • A very good command of written and spoken English.


​Advantageous

  • Experience with Horizon 2020 and/or Horizon Europe programmes (applicants must state in their applications how they have obtained such experience with specific examples);

  • Experience in project and/or grant management (applicants must state in their applications how they have obtained such experience with specific examples).


​Behavioural competencies 

Throughout the different phases of the selection procedure candidates will also be assessed on the following criteria that are essential to the post:

  • Knowledge and experience in performing the tasks listed under point 2 “job description”;

  • Very good interpersonal skills with the ability to work well, both independently and in a team;

  • High level of customer and service-orientation;

  • Strong analytical ability and problem-solving skills;

  • Excellent drafting skills;

  • Ability to collect, synthesise and structure information;

  • Ability to handle many tasks simultaneously while delivering high-quality work;

  • Ability to work effectively under tight deadlines in a highly dynamic work environment;

  • Proficiency in the use of electronic office tools (MS Office tools, in particular Excel, Word, Outlook, PowerPoint, etc.)


In order to be evaluated in the best possible way, candidates are recommended to give evidence of their knowledge with specific examples and/or detailed professional experience. Candidates are invited to be as detailed and as clear as possible in the description of their professional experience and specific skills and competences in their application form.

Failure to comply with the eligibility and essential selection criteria will result in the disqualification of the applicant concerned.

INDEPENDENCE AND DECLARATION OF INTEREST:

The successful candidate will be required to make a declaration of their commitment to act independently in the public interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.

APPOINTMENT AND RESERVE LIST:

The recruitment will take place upon a decision of the IHI Executive Director (the Appointing Authority).

The Executive Director of the IHI JU will select a successful candidate from the reserve list and offer them the post. A binding commitment can only be made after the verification of all conditions5 and will take the form of a contract signed by the Appointing Authority of IHI.

The reserve list could be used to fulfil other positions within IHI JU depending on the needs of the Joint Undertaking and will be valid until the date indicated in the relevant vacancy (the validity of the reserve list may be extended).

Candidates should note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on the availability of posts and budget.

The reserve list will be valid until 31 December 2025 and may be extended at the discretion of the Appointing Authority.

IHI may decide at any time during the procedure not to pursue the recruitment.

APPLICATION PROCEDURE:

Deadline for applications

Interested candidates are invited to submit their application no later than  22 April 2024 at 23:59 CET (Central European Time / Brussels time), following the instruction in the ANNEX.

To apply click HERE.

CONDITIONS OF EMPLOYMENT:

The place of employment will be Brussels, where the IHI JU premises are located.

The successful candidate will be appointed as a Temporary Agent AD 5, pursuant to Article 2(f) of the Conditions of Employment of Other Servants of the European Communities, for a period of three years. After an evaluation of the post holder's performance, and subject to budget availability, the term of office may be extended. The period of engagement will not in any case exceed the lifetime of IHI JU.

The successful candidate who is offered a contract of employment will be graded on entry into service at the relevant step (1 or 2), according to the length of his/her professional experience.

The basic monthly salary for AD 5, step 1 is EUR 5.507,55 subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations, and to a Community tax deducted at source and staff members exempt of national taxation. In addition to the basic salary, staff members may be entitled to various allowances, in particular expatriation allowance (16%), household allowance, dependent child allowance and education allowance.

A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel allowance. Further information can be found at the following link Staff Regulations.

The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation.

IMPORTANT NOTE:

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.

1Prior to the appointment, the successful candidate will be asked to provide a certificate of good conduct, confirming the absence of any criminal record.

2Before taking up his/her duties, the successful candidate will undergo a medical examination by one of the institutions’ medical officers in order that the IHI JU may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

3Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas,  etc.). In instances where diplomas are obtained from a non-EU Member State, IHI JU may request the candidate to provide a relevant document of comparability issued by a recognised authority.

4Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service.  Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience.

5Before the appointment, a successful candidate shall undergo a medical examination by the medical services of the Commission in order that the IHI JU may be satisfied that she/he fulfils the requirement of article 28(e) of the Staff Regulation of the Officials of the European Communitie.
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