ABOUT US:

Founded in Brussels in 1983, CEPS (Centre for European Policy Studies) is a leading think tank and forum for debate on EU affairs, which has been consistently ranked among the world’s top 10 best think tanks. CEPS’ distinguishing features include its strong in-house research capacity and an extensive international network of partner institutes. CEPS’ funding comes from a variety of sources, mainly research grants, public procurement, membership and conference fees.

The events and membership department is currently looking for an “Events Assistant – Temporary”.

MAIN TASKS:

• Draft sponsorship contracts;


• Send invitations to conference attendees;


• Keep the list of speakers and invitees up to date;


• Book travel and accommodation for speakers;


• Draft visa invitations for speakers who may need it;


• Logistical help with the conference on the spot on 3 and 4 March 2025 (compulsory presence during the entire event);


• Help with final travel reimbursement and accounting;


• Other event-related administration tasks.

YOUR BACKGROUND AND QUALIFICATION:

• Excellent command of English, both orally and in writing (at least B2-C1);


• Basic knowledge of Microsoft Excel;


• Experience with making your own travel arrangements;


• Great interpersonal skills and can communicate with a range of different stakeholders;


• Ability to work in an international team involving both junior and senior colleagues and can work independently;


• Strong attention to detail;


• Teamwork;


• You are kind, empathetic, with deep respect for diversity, willing to learn and have a creative spirit;


• Volunteering, an internship or work experience in events organisation is a plus.

WHAT CEPS CAN OFFER:

We offer a full-time temporary position within the convention d'immersion professionnelle (CIP) programme or an internship untilthe end of March 2025. Wewould like the preferred candidate to ideally start early December 2024 at the latest. The role will be based in Brussels.

MORE INFORMATION:

Further information about the position can be obtained from Andrea Bittnerová, Senior Events and External Relations Manager, andrea.bittnerova@ceps.eu

APPLICATION AND DEADLINE:

CEPS strongly values and actively pursues diversity. We encourage applications especially from female, LGBTQ+ candidates and candidates belonging to ethnic groups that are under-represented at CEPS.

Applicants are requested to send

• A letter of motivation;


• A CV using the Europass template (https://europass.cedefop.europa.eu/).

Please send the documents (drafted in English) in pdf format to applications@ceps.eu by 6 October 2024, with ‘Events Assistant – temporary’ in the subject line. Shortlisted candidates may be asked to produce one or two letters of recommendation.

Applicants are encouraged to apply as soon as possible as applications will be assessed on a rolling basis.

Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside CEPS and will be deleted immediately after the recruitment process. For more information, read our privacy policy available on the CEPS website.

Even if you do not strictly have all the necessary competences for this role but you believe your experience and skills could be valuable and enable you to fulfil the tasks required, we would still highly recommend that you submit an application.