As part of our continuous growth, we are seeking to employ an enthusiastic and motivated Events & Networks Officer to support the ongoing and future external and internal outreach activities of the organisation.

The successful candidate is expected to contribute to make IEEP’s outreach activities and in particular Think2030 bi-annual events a success, work across teams at an operational level and bring high quality of delivery in terms of internal and external events management.

SOME OF THE TASKS YOU WILL BE DOING:

• Proactively engage in event management across IEEP based on specific projects or horizontal activities; incl. operational support with staff events and internal meetings (catering, accommodation & transport, including in-office support);


• Support the delivery, coordination, facilitation and participation in expert workshops and conferenevent-related dissemination events;


• Management of the Think2030 events;


• Support activities and partnerships around the Think2030 platform, supervised and coordinated by the Head of Networks and Governance;


• Prepare and maintain accurate event budgets and work closely cross-team to optimise event expenditure;


• Contribute to the organisation and management of IEEP governance meetings;


• Take full ownership of the travel management function for the organisation including but not limited to project-related travels, staff retreats, Board meetings and others;


• Support the Communications team in preparing, drafting and distributing invitations and newsletters;


• Support the Communications team in any event related activities.

SKILLS AND QUALIFICATIONS REQUIRED:

• Minimum 3 years of previous experience in a similar position;


• Experience working in the non-profit sector and/or in project-based organisations shall be considered as an advantage;


• Proficient level of English language skills (spoken and written, native level will be considered an asset); any additional language is an asset;


• Excellent interpersonal and communications skills, as well as proactiveness;


• Excellent communication skills;


• Knowledge of communications tools such as CMS and CMR, such as WordPress, Hubspot, EventBrite, and others;


• Great team player spirit;


• Ability to work under pressure and meet deadlines;


• Excellent organisational skills showing initiative with regard to task and deliverables;


• Be capable of working independently in a small yet fast-paced office environment.

WHAT WE OFFER:

• Indefinite work contract (CDI) on full-time basis;


• Hybrid working environment (3 days per week working from home office);


• Possibility to work on a compressed work schedule (4 or 4.5 working week);


• 40 working days remote working (based on internal approvals of line manager) to work outside of Belgium;


• Salary range depending on skills and experience;


• Benefits package which includes: lunch vouchers of 8 euros total value, additional 6% pension contributions, four week paid sabbatical for employees who pass the five year mark with the organization, working from home allowance of 174 euros net per month and other;


• Dynamic, inclusive and diverse working environment;


• A chance to work for a worthy cause.

APPLICATION PROCESS:

To be considered for this position, please send your CV and a short cover letter (max 1 page) to recruitment@ieep.eu, clearly marking the title of the email: ‘IEEP – Events and Network Officer: [YOUR NAME]

Deadline for applications: 17:00 CET – 7 October 2024.

IEEP is an equal opportunities employer and welcomes applications from a diverse background of candidates, respecting inclusion, diversity and equality best practices in the recruitment process.

For further information on IEEP, please visit the IEEP website at www.ieep.eu