Get the latest news from the job market, Sign up for our newsletter!
svg-edited-svg-1

Events and Administration Intern

  • International Planned Parenthood Federation (IPPF) European Network
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: July 22, 2024
  • International Planned Parenthood Federation (IPPF) European Network
Brussels, Belgium
Internship/Traineeship
Published:
Application Deadline: July 22, 2024
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: applicationEN@ippfen.org


JOB PURPOSE:

To provide efficient and effective administrative and logistical support to the Regional Office and contribute to the office management.

KEY TASKS:

Events logistics

  • To help with the logistics with conference centers/ hotels/ providers, ensure equipment and meeting supplies ordered and delivered on time;

  • To organize travel and per diems for the participants and consultants and inform them of the logistics details;

  • To assist in the preparation of meeting handouts and presentations;

  • Create budgets for events;

  • Assist in the consideration of safeguarding in the organization of events.


Travel

  • To organize travel and related logistics for office staff, consultants and volunteers;

  • Provide administrative and logistics support for IPPF staff missions to other IPPF offices and/or Member Associations;

  • Process payment requisitions and calculate travel advances.


General office Administrative duties and office management support

  • To help with a range of office management tasks: including supplies & services, ensure follow up and office maintenance, ensure reception and telephone duties;

  • To perform other duties as agreed with supervisor;

  • Take collective responsibility for safeguarding.


Communications

  • To support the coordination of the development of the IPPF EN quarterly newsletter “Spotlight” for Member Associations;

  • To support the EN social media engagement, data analytics as well as specific comms deliverables.


QUALIFICATION & PROFESSIONAL EXPERIENCE:

  • Right to work in Belgium;

  • Interest and/or (volunteer) experience in events management;

  • Interest in SRHR work, human rights and/or international relations and development.


SKILLS & PERSONAL COMPETENCES:

  • Fluent in English (written and spoken), French is an asset;

  • Excellent computer skills: MS Office, database, electronic filing systems, Canva;

  • Excellent organizational skills;

  • Ability to work under pressure, good time management, punctual;

  • Strong interpersonal skills and able to work in a multicultural environment;

  • High attention to detail;

  • Ability to multitask and show initiative;

  • A team player mindset;

  • Commitment to gender equality, sexual and reproductive health and rights, nondiscrimination and diversity, and young people and youth participation are a must.


HOW TO APPLY:

Interested candidates are requested to send their application letter, explaining how they meet the profile requirements, with a detailed CV and completed safer recruitment form to applicationEN@ippfen.org by 22nd July 2024 (please mention where you found the advert).
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: applicationEN@ippfen.org

We use cookies to improve your experience on our website. By browsing this website, you agree to our use of cookies.

Sign in

Sign Up

Forgotten Password