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Deputy Director, Private Office

  • International Staff, NATO HQ
Brussels, Belgium
Full-time
Published:
Application Deadline: March 17, 2024
  • International Staff, NATO HQ
Brussels, Belgium
Full-time
Published:
Application Deadline: March 17, 2024

SUMMARY:

Within the Office of the Secretary General, the Private Office supports and coordinates the Secretary General and Deputy Secretary General’s activities in the performance of her/his duties, and orchestrates coordinating efforts between the Divisions and other NATO entities.

The Deputy Director, working in a team with four other Deputy Directors, assists the Director of the Private Office and the Executive Coordinator and has particular responsibility for advising the Secretary General on certain issues relating to her/his assigned portfolio of issues, Divisions and Partner countries. S/he also acts as primary liaison between the Private Office and some Divisions of the International Staff (IS), as well as the International Military Staff, as appropriate.

QUALIFICATIONS AND EXPERIENCE:

Essential

The incumbent must:

  • Have a university degree from an institute of recognised standing;

  • Have at least eight years' experience in the diplomatic or civil service of one of the Allied nations;

  • Have a strong knowledge of international and political affairs, with a particular focus on matters affecting NATO;

  • Possess experience in coordinating major defence and/or security policy initiatives;

  • Have a track record working with high level officials;

  • Possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; I (“Beginner”) in the other;

  • Demonstrate flexibility to work outside of normal working hours;

  • Be flexible to travel, when requested.


Desirable

The following would be considered an advantage:

  • A graduate degree (Masters or Ph.D.) in a related field; a higher level of knowledge of the second official language;

  • Experience in an international work environment;

  • Familiarity with NATO decision-making processes.


MAIN ACCOUNTABILITIES:

Project Management

Instruct the appropriate divisions in the International Staff on the information required or action to be taken relating to areas of responsibility. Ensure that taskings issued by the Secretary General are clearly understood and effectively taken forward within the specified time frames.

Policy Development

As appropriate, advise Divisions, the Director and/or the Executive Co-ordinator of the Private Office on policy development relevant to her/his portfolio and the work of the IS.

Stakeholder Management

Collaborate with senior leadership and other representatives in Divisions to work toward organisational goals.

Expertise Development

Synthesise information from a variety of sources, develop conclusions and present results to the Director of the Private Office, Executive Co-ordinator, and Secretary General as appropriate, in a clear and concise manner. Keep up-to-date on areas of responsibility.

Knowledge Management

Prepare reports and briefing material for the Secretary General. Draft correspondence for signature by the Secretary General. Act as a conduit for Divisions to raise issues to the Private Office.

Representation of the Organization

As appropriate, represent NATO in discussions with Allies and partner countries in her/his portfolio. Perform any other related duty as assigned.

INTERRELATIONSHIPS:

The incumbent is one of five Deputy Directors reporting to the Director and works closely with the Secretary General, Deputy Secretary General and Executive Co-ordinator. The incumbent works closely with senior International Staff and has frequent contact with members of the International Military Staff and national delegations.

  • Direct reports: N/a;

  • Indirect reports: N/a.


COMPETENCIES:

The incumbent must demonstrate:

  • Achievement: Sets and works to meet challenging goals;

  • Analytical Thinking: Sees multiple relationships;

  • Change Leadership: Personally leads change;

  • Impact and Influence: Uses complex influence strategies;

  • Initiative: Plans and acts up to a year ahead;

  • Organisational Awareness: Understands underlying issues;

  • Teamwork: Works to build commitment.


CONTRACT:

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of 3 years; possibility of renewal for up to 1 year.

Contract clause applicable 

As employment in this post is required for a limited period, the successful applicant will be offered a definite duration contract of 3 years duration, which, if required, may be renewed for a further period of up to 1 year.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a further period of up to 1 year if required, and subject also to the agreement of the national authority concerned.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS:

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

  • For NATO civilian staff members only: please apply via the internal recruitment portal (link);

  • For all other applications: www.nato.int/recruitment.


Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time.

Please note that the competition for this post is provisionally scheduled as follows:

  • Pre-selection testing in April 2024;

  • Final selection in May 2024, in Brussels, Belgium.


More information about the recruitment process and conditions of employment, can be found at our website.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

ADDITIONAL INFORMATION:

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.
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