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Community & Events Assistant

  • ESAE
Brussels, Belgium
  • ESAE
Brussels, Belgium
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To apply for this position, please send your CV and cover letter to:


ESAE is the leading European organisation bringing together Association professionals. We facilitate the exchange of best practices among peers and ensure that current and future leaders understand the Association's business and strategy.


Are you eager to grow professionally in a dynamic European Association? As a Community and Events Assistant, you will support us in managing and engaging with our growing membership and with the organisation of our initiatives.


Events Operations

  • Assist with events logistics;

  • Liaise with contributors to prepare event presentations;

  • Perform event performance data analysis and reporting;

  • Update the ESAE website with events and community meeting updates;

  • Update our online event registration platforms and event reminders;

  • Contribute to the preparation and execution of the European Association Summit & Awards scheduled for April 2025.

Communications Tasks

  • Update the ESAE website with events and Community meeting updates;

  • Support the Communications & Events Operations Lead when required (with design, copywriting and video editing).

Membership Operations

  • Manage CRM/AMS, including adding members and issuing invoices;

  • Ensure an up-to-date membership registry;

  • Respond to practical questions and requests from ESAE members and stakeholders;

  • Assist with the organization, execution and follow-up of meetings for ESAE’s board of directors, committees and communities of practice;

  • Map membership engagement and compile relevant reports.

Administrative Tasks

  • Assist the Managing Director with compiling the administrative tasks necessary for the smooth operations of the society.

Expected availability for limited work travel in Europe.


The ideal candidate is passionate about their work and thrives on completing tasks with precision. You possess a valuable mix of organizational and interpersonal skills:

  • Excellent spoken and written English;

  • Background and/or experience in EU Public Affairs, Project Management, Communications, Events Management;

  • Proven experience with website management platforms and managing databases (CRM/AMS);

  • Attention to detail and problem-solving abilities;

  • Ability to prioritize while managing multiple tasks, demonstrating time-management abilities;

  • Teamwork and collaboration skills.


  • An open-ended contract under Belgian Employment Law;

  • Opportunity to build and develop your skills and expertise;

  • Work in a vibrant and growing association with a supporting community of Association leaders;

  • Other benefits and compensation details to be provided at the interview process.


To apply, send your c.v. (2 pages max) and cover letter (1 page max) to with the title "NAME_Vacancy_SEPT24" in the document and as the subject line. Non-personalised cover letters will not be considered. Interviews will be conducted in a rolling basis.
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to:

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