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Administrative Assistant

  • ERGO Network
Brussels, Belgium
Full-time
Published:
Application Deadline: April 18, 2024
  • ERGO Network
Brussels, Belgium
Full-time
Published:
Application Deadline: April 18, 2024
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: info@ergonetwork.org


ERGO Network is hiring a full-time Administrative Assistant to join its team in Brussels.

ABOUT ERGO NETWORK:

ERGO Network (www.ergonetwork.org) brings together 30 members from across Europe and supports organisations with a common perspective on Roma grassroots empowerment and equal citizenship to challenge stereotypes and combat stigmatization. We mobilize and connect organisations and individuals that share and express our values – active citizenship, shared responsibility, and passion to strengthen Roma civil society involvement in decision-making at local, national and European level and to address existing shortcomings of policies targeted at Roma.

With ERGO Network’s secretariat growing rapidly, we are searching an Administrative Assistant to support the team in all logistical matters.

ROLES AND RESPONSIBILITIES:

  • Events logistics: Liaising with participants, booking venues and flights, preparing material and documentation, taking minutes and other tasks related to event logistics;

  • Contracting and finances: Supporting other team members in administrative procedures of contracting, invoicing, dealing with reimbursements to participants, collecting financial evidences; working closely with the financial manager to preparing and filing financial documents;

  • Office management: Liaising with the Mundo Matonge management and the ERGO Network team about any issues regarding our office space, ordering office materials etc;

  • Other administrative tasks: Supporting the team in any other administrative tasks, such as data entry, filing etc.


CANDIDATE'S PROFILE:

Essential

  • Strong organizational and interpersonal skills;

  • Experience with event management;

  • Good written and verbal communication skills in English;

  • Proficiency in Microsoft Office (Excel, Teams, Outlook, Word);

  • Meticulous and rigorous in following guidelines;

  • Good time-management skills and the ability to prioritize work;

  • Attention to detail and good problem-solving skills;

  • A proactive mind-set, willing to take initiative, and a pragmatic approach to problem solving.


Desirable

  • Previous experience with supporting financial administration (bookkeeping, invoicing, etc.);

  • French language skills; other EU languages are also considered an advantage;

  • Understanding of racism and experience in working with Roma communities.


CONDITIONS:

  • The location of work is Brussels, with some home office possible;

  • Starting date: May 21st 2024 or as soon as possible;

  • Please note that unfortunately we are not able to sponsor a work permit for this position.


WE OFFER:

  • An undetermined full-time contract (37,5 hours per week) under Belgian law;

  • Salary: 2.400 EUR per month gross salary coupled with various legal and extra-legal benefits, 13th month salary, holiday bonus, luncheon vouchers (8€ per working day), transport allowance (49€ per month), hospitalisation insurance, additional 7 days of holidays per year;

  • An organisation committed to values of democracy, fairness, integrity and sustainability;

  • A friendly and respectful work environment.


APPLICATION PROCEDURE:

Interested and qualified candidates should submit the application form to info@ergonetwork.org by April 18th 2024, 23:59 CET, indicating in the subject of the email “Application Administrative Assistant”. This email address can also be used for further information and questions. It is not necessary to submit a CV or motivation letter in addition to the application form.

Successful candidates will be invited for interviews in Brussels in the week of April 22nd. Online interviews will also be taken into consideration.

ERGO is an equal-opportunities employer. We respect our employees’ private life, including where they are taking up care roles. We strive to be an inclusive organisation and encourage applications from a diverse range of candidates.
Apply now

Apply for this job

To apply for this position, please send your CV and cover letter to: info@ergonetwork.org

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