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Administrative Assistant

  • argenx
Ghent, Belgium
Full-time
Published:
  • argenx
Ghent, Belgium
Full-time
Published:

We are currently hiring a driven and well-organised Administrative Assistant to support our fast growing teams. You will be supporting our Global Regulatory Affairs team on the one hand, and will take up ad-hoc support for other, smaller teams as well. In your role, you will be part of an Admin team working closely together and supporting each other. This is a position based out of the Ghent office.

THE POSITION WILL HAVE THE FOLLOWING KEY RESPONSIBILITIES:

For the Global Regulatory Affairs team

  • Support in the scheduling of regulatory meetings (internal & external team meetings, strategy meetings, face to face meetings);

  • Support with onboarding new starters (contacting IT, ensuring set up, credit card request etc.);

  • Assist with conference attendance and calendars;

  • Support the team in booking cost-effective travel arrangements;

  • Manage invoices, purchase orders and expenses; assist our finance administrator with the non-product related team budget;

  • Assist reg ops with regulatory sharepoint (non- product specific) set up and maintenance;

  • Obtain foreign certificates and apostille documents to support filing applications.


As assistant to the other teams

  • Liaise with the teams including scheduling meetings, handling logistics (sending materials for review prior to the meetings, distributing notes and preparing presentations and overviews);

  • Acting as the liaison between different functional areas;

  • Plan and manage internal and external meetings, off-site events;

  • Manage invoices, purchase orders and expenses;

  • Support the team in booking travel arrangements for internal and external stakeholders in line with the company’s travel policy (flight & hotel booking, conference registration, apply for visas …);

  • Provide support to other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.


DESIRED SKILLS AND EXPERIENCE:

  • Bachelor degree in administration is a minimum;

  • 5 years of relevant experience in administrative support;

  • Hands-on approach and can-do attitude;

  • Ability to take initiative, being highly proactive and make decisions;

  • Driven to work collaboratively and cross-functionally;

  • Excellent organizational skills and ability to prioritize as well as being flexible;

  • Being a teamplayer and a good communicator is key;

  • High level of professionalism, discretion and confidentiality;

  • A creative mind with an ability to suggest improvements;

  • Knowledge of office administrator responsibilities, systems and procedures;

  • Experience working in a biotech/pharma environment is a plus. If not, willing to familiarize with this exciting and specific environment;

  • Proficiency in MS Office;

  • Excellent written and verbal communication skills;

  • Fluent in English.


OFFER:

We welcome you in a flexible working environment where you are part of a devoted, international team, with a strong team spirit. An environment where autonomy and entrepreneurship are key elements and you are encouraged to take initiative and bring in new ideas. Where there is quick decision making process and  everyone is approachable. Making the difference together is what makes it special to be part of the argenx team!
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